Starting over

[Al]

v.9. To try this version out, I've entered data for 2006 from Jan to Oct. I'm reasonably satisfied with c of a, repeated transactions, vendors, etc.

What I would like to do is delete the 2006 transaction data and keep the chart of accounts, vendors, repeating transactions, etc., so that I can enter 2007 starting in January.

Closing the books would leave account balances, whereas I want to enter fresh data from our existing accounting system. Can this be done by deleting certain files? or ???

Thanks.

Al

[Jeff]

Go to Accounting -> Fund Accounting -> Delete Old Data. Delete everything through the last month you have posted through. As part of its process, the routine checks to see if you deleted everything, in this case you are then prompted if you want to start over and asks you what month you want to start in. It then removes the beginning balances from all the accounts. This will leave your COA, AP Vendors and transactions. You will have to enter all your new balances with a journal entry.

[Al]

This sounds great. Thank you very much. I'll do a backup before I delete just in case something goes awry.

Al

[k0031484]

I which I had read this manual that came with V9 ALL THE WAY THROUGH before I tried running the Accounting Setup Assistant, but to be honest with you the book doesn't explain things very well for multiple fund users.
I used the Accounting Setup Assistant to start 2007 & to enter the opening balances for the asset & liability accounts as of 12/31/06. I entered the general bank account balance, and entered the outstanding checks and deposits but I closed the accounting setup assistant inadvertantly. I still needed to enter 3 other restricted funds and the balances in the bank accounts of each of these funds, as well as set up the charter of accounts for each of these funds. Also, the church has just ONE Accumulated depreciation account for the buildings, equipment, and vehicles that the CPA has given us. We don't want to hire an appraiser to figure out the depreciation. I thought that I would be able to enter this amount somewhere but I never got the chance. I have modified the COA for the general fund and entered Fund descriptions in the contributions.
I need to know if I using the "delete fund accounting data" will get me back to Dec. 2006 and if the data I have already entered will still be there. Will it let me enter outstanding checks and deposits in the other bank accounts and then I will close Dec. 2006 and I will be okay, or do I have to bite the bullet and use the restart accounting and modify the COA again

[stempleton]

What about the outstanding checks? How are they posted? HELP! (V.11)

[NeilZ]

What about the outstanding checks? How are they posted? HELP! (V.11)

FWIW ... you really should have started a new topic about this, as this topic is 3 years old, and your issue really has nothing to do about starting over.

That said, I did a search on "Outstanding Checks", here's what I got:

http://powerchurch.com/forum/viewtopic. ... 19&p=12178

http://powerchurch.com/forum/viewtopic. ... 688&p=6022

Basically, what they said is that if you didn't enter the checks during the Accounting Setup, well, you're out of luck. You have to manually reconcile those checks, and verify the bank balances.

However, you can still Restart Accounting and use the Setup Wizard to do the Chart of Accounts. In the other topic you posted in, you said you didn't want to use the Wizard because you didn't want to 'retype' the COA, well, I'm wondering how did you get that COA built anyway ??

[stempleton]

The class using V.11 of PCPlus Class (taken online on 2/18/10) showed me how one could "start over" and bypass the option to delete the COA. I did. The thought of re-entering the Chart of Accounts was daunting!

I have entered the beginning balances from the Quickbooks software used previously by our parish, not the bank statement balances. How are the outstanding checks from Quickbooks posted in PCPlus V.11? If they are not posted, how would I reconcile? Details please. Thank you!

[NeilZ]

The class using V.11 of PCPlus Class (taken online on 2/18/10) showed me how one could "start over" and bypass the option to delete the COA. I did. The thought of re-entering the Chart of Accounts was daunting!

I have entered the beginning balances from the Quickbooks software used previously by our parish, not the bank statement balances. How are the outstanding checks from Quickbooks posted in PCPlus V.11? If they are not posted, how would I reconcile? Details please. Thank you!

If you checked those threads I posted in my previous post, basically they say if you didn't enter the data through the wizard, you're going to have to do the reconciliation manually, that is usually there is a form on the back of your bank statement that you can use to verify your bank balance.

Hopefully, all the checks you issued before you started with Powerchurch have been paid, thus you just need to verify the balance using that form on the back of your statement.

[stempleton]

I thank you! I did read the threads, will use the "back of the bank statement" method, and Jeff (of PCPlus), thank you also for your assistance, more importantly, for setting me straight. Very much appreciated. P.S. I love Version 11!
-st