a/p checks - add account allocation

danette · Post by **danette** » Mon Jan 22, 2007 4:50 pm

How do I add the account allocation (general ledger info) to the accounts payable check stub?

Post by **Zorak** » Tue Jan 23, 2007 8:41 am

If you are using version 10, there is a checkbox option on the File > Preferences > Accounting Setup > Accounts Payable tab.

This is not an option in older versions.

tborgal · Post by **tborgal** » Mon Jan 29, 2007 3:04 pm

I tried this but got no results on the stub. I looked at the manual but there seems to be no reference to this option. The manual does not even display the box to check on page 204. Am I missing something here. From what I saw in the help within the program I could see nothing else I had to do. I am using a three part check with a stub at top and bottom and the check in the middle. I am also using a custom layout, but it does not vary very much from the default.

tborgal · Post by **tborgal** » Tue Feb 06, 2007 12:54 pm

The silence is deafening in response to my post. Could someone chime in on this and let me know if it is something I am not doing.

Post by **Zorak** » Tue Feb 06, 2007 1:52 pm

tborgal wrote:The silence is deafening in response to my post. Could someone chime in on this and let me know if it is something I am not doing.

Hi Tom,

Your custom check layout must have been converted in from a previous version. See the notes about "Custom Check Layouts" in the "Notes about converted data" section on page 6 in the manual.

The ability to print in the Memo line on Accounts Payable checks was added in v9 and the ability to print account distributions was added in v10.

In regards to the screenshot on page 204, apparently the manual went to print before that was a feature. We were adding things right up until the release date!

tborgal · Post by **tborgal** » Tue Feb 06, 2007 4:10 pm

Thanks Zorak

In fact the custom layout was converted from several versions back. I was unaware that the memo feature was added in version 9. I will have to look into this a little further.

danette · Post by **danette** » Wed Feb 07, 2007 9:45 am

After installing the maintenance release and selecting a non-custom check format, I was able to get the allocation to print on the check. However, the date does not print in the space provided on our check, which is why I had previously gone to a custom format. Is there a way to change that and have the allocation print or is it an either-or situation?

Post by **Jeff** » Wed Feb 07, 2007 3:53 pm

Change the check layout back to the Custom Check option. In the bottom right corner, click on the custom button, this opens the Custom Check Setup dialog, click the Reset Layout Option, and choose the layout for your checks. This resets the custom check layouts, you can then click on the edit layout button and move any fields that you need to.

danette · Post by **danette** » Mon Feb 12, 2007 2:24 pm

Yeah - that worked....thanks for your help!