User Support Forum

This is a 2 part question. WE currently use V9

1. We have a large invoice that we will be paying in 12 equal monthly payments. We are not sure how to do this. We need to show what the outstanding balance on the invoice is each month on the balance sheet but I understand that once the invoice is entered through the AP that you can not generate several cheqs on the invoice. What would be proper way to handle this?

2. Some contributions have been posted on the contributions side but when posting to the fund accounting there is an error that one of the accounts is not found thus the fund accounting side can not post it. (A wrong account # was used). How do we delete these particular contributions or do they disappear once the month is closed? We have rentered and posted the correct postings with the correct acct#.

Thanks.

Never mind. Thanks anyway.

kissel wrote:Never mind. Thanks anyway.

I had thought I left a reply here, but I guess I forgot to post, just previewed it. FWIW ... please understand that this is mainly a User to User support board. The Powerchurch staff does try to make time to answer questions that other users can't, but they are also the people who write the program, so they basically get here when time allows. Waiting a few days for a reply is normal here.

Now ... as to question 1:

You could enter the invoice as 12 separate requests for payment. For instance: If the vendor's invoice number is 12345, you could enter it in the system as invoices 12345-01, 12345-02, etc. I'm not that familiar with the Accounting side of PC+, but that seems like a logical way to get around the invoicing issue.

On question 2:

if the Contributions were already posted to Funds Accounting, you don't have to worry about doing anything on the Contributions side to delete them, as once they are Posted on the Contributions side, they are no longer marked in the system as having to be transfered to the FA side. However, you should change the that particular Contribution Fund to correct the account number so it posts correctly in FA.

In Funds Accounting, you can go into Modify Unposted Transactions to change the account number on that failing transaction to the correct one, then it will post properly.

Hope this helps.

Thx Neil
Sorry if I sounded abrupt with my reply but we had figured it out before the reply came so no worries.
Thanks again

kissel wrote:Thx Neil
Sorry if I sounded abrupt with my reply but we had figured it out before the reply came so no worries.
Thanks again

Great !!