User Support Forum

I have several bills that need to be broken down and paid from different funds.

Being new to PCP, this is what I have done previously:

With a credit card bill, there was a charge that needed to be paid out of the Deacon's Fund. So I entered a separate bill for the Deacon Fund Portion - Fund 30.

So I created an invoice like this for the Deacon Fund Expense:

30-xxxx- Primary Checking (Credit) $45.00
30-8010-000 Deacon Fund Expense (Debit) $45.00

But I was thinking that this seemed like a pain so I was looking around. I just realized there is a Deacon Fund Expense account in the General Fund as well: 01-8010-000.

What is the difference between doing it like the entry above and doing it this way:

01-xxxx- Primary Checking (Credit) $45.00
01-8010-000 Deacon Fund Expense (Debit) $45.00

Obviously the second way is easier because you don't need a separate entry. But does it effect the books the same exact way?

Do I need to go back and change the ones I did the first way?

Thanks!

Mindy

The difference is that the money was paid out of a different accounting fund. This may or may not be an issue, since it appears that you have an accounting fund set up specifically for the Deacons Fund, and an expense account for the Deacon's Fund set up in the General Fund. I would recommend posting everything to one place or the other so that all the related expenses are kept together.