User Support Forum

It goes without saying that this is my first year out with PC+ Fund Accounting, and I have made errors aplenty. I am quite concerned about the amount that I see in my Balance Sheet, it is 'significantly' below what I actually have in the a checking account. This is very painful for me because I haven't the foggiest idea how to troubleshoot this in order to find out why the correct checking account balance is not reflected in this report.

Over the course of the past 10 months I have made several 'reverse' entries and suspect that is where my difficulty lies. However my quest to pin-point the errors and correct them has been unfruitful. Part of the problem lies in the fact that I don't fully understand how the AP journal and GE journal interact with each other. Where should I be looking and to what should I be comparing between journals.

What complicates the matter even more is the fact that instead of having our Annual Church meeting in January as I was expecting, the elder board has set it up two months earlier.

I don't really need a spanking here (although I probably deserve one), I need some good sound advice. I am beginning to wish that I had never offered to assume this responsiblity, but in a church of 100 members, there aren't a lot of options if you catch my drift.

Any help appreciated...

Do you have more than one (1) checking account set up in PowerChurch? Has the Balance Sheet ever reflected a correct total for checking?

I would start by pulling a journal report and a check register from the Fund Accounting module. The journal report will list all the transactions from AP/PR/GE and the check register will give you a quick view of the transactions and how they affected the checking account (you define the date range in both reports.)

When you talk about what you have in your checking account, are you talking about the your checking account according to your bank statement? If so, your balance sheet balance can be different from the bank statement. The bank statement doesn't account for checks in transit, whereas your balance sheet does. Have you been balancing your checking account in PC? If it balances, chances are you are all right.

I think you just might be missing the part about "posting" in the fund accounting module. That tended to throw me at first.

You have to "post" from accounts payable or from contributions to Fund Accounting. But then you still have to post again in the Fund Accounting module before you see the correct balancees.

Did you do this?