Sub-accounts

[RLM]

I have a set of vendor records for Missions giving set up to credit a sub-account in the checking account: 01-1110-365 however after posting the transactions and checking 'posted' transactions 01-1110-000 was credited. Why didn't it credit 01-1110-365 as I had it set up to do? This sub-account is very important to me because I want the '365' sub-account to carry a balance so that I know how much monthly allocated money is still available for disbursement.

[debbie]

I believe 01-1110 is an asset account. You would need to set up an account under income for the missions and give it a sub account if you wish.

[RLM]

You would need to set up an account under income for the missions and give it a sub account if you wish

Can you give me an example?

[Zorak]

A sub account of the checking will work fine, for writing checks to a specific vendor.

Is it possible that the accounts had either not been assigned to the vendor yet when the invoice was entered, or that the account was changed in the invoice detail?

PowerChurch Plus will use whatever accounts you have assigned to the vendor by default, but you do have the ability to change the accounts prior to saving the invoice.

[RLM]

Is it possible that the accounts had either not been assigned to the vendor yet when the invoice was entered, or that the account was changed in the invoice detail?

I had set these vendors up as 'Repeating Items', could that be it? I have made changes earlier but I don't think that happened before cycling them up for payment this month.

[Zorak]

Right, if you have now saved the account changes on your repeating item, then next time you release the repeating item, it will use the right accounts.

If it wasn't a repeating item, PowerChurch Plus would use default accounts assigned to the vendor each time, instead of what is saved in your repeating item.

[RLM]

I cleared all 'repeating items' that were tied to that sub-account and re-entered them and everything posted correctly.