User Support Forum

We have been collecting money for a retreat for the youth in our church. Originally, that money setup to go into the General Fund Checking and a Retreat Income account.

Our treasurer doesn't want that money appearing in the General Fund Checking because we don't want to accidentally spend it.

So I setup a Retreat Liability pass-through account. Then I created this entry to move the money from the retreat income account to the liability account.

01-2340-000 Retreat Pass-through CR 1,000.00
01-4225-000 Retreat Income Account DR 1,000.00

For some reason in my mind, I thought this took care of the problem. But now I see that I didn't actually remove the money from the General Fund Checking account.

So I am showing it in the pass-through liability account and the checking account.

Do I need to reverse this entry and do this some other way?

Or is there another entry I can do to get that money out of the General Fund Checking account?

Thanks so much!

Mindy

Have you tried using temporarily restricted accounts? I find they work very well and keep a separate balance.

One idea is to set up a sub account for the checking account for the retreat cash. For example, your regular checking account number would be 01-1110-000 and the retreat checking account number would be 01-1110-001. When you run the Balance sheet you would see the checking account balance broken out into these two balances.