Accounts Payable, Cheques vs Online payments

[Winkleremmc]

Hi,

Looking for some best practices when it comes to accounts payable and online payments. Currently I see there is only the ability to a printed cheque for all vendor payment (unless I am missing something) and I am wondering how others handle online payables. Currently we just run the cheque but never sign or mail it, just file it with the transaction.

Any other thoughts on how this can be done so as not to waste the cheques?

Thanks!

Mike

[NeilZ]

Hi,

Looking for some best practices when it comes to accounts payable and online payments. Currently I see there is only the ability to a printed cheque for all vendor payment (unless I am missing something) and I am wondering how others handle online payables. Currently we just run the cheque but never sign or mail it, just file it with the transaction.

Any other thoughts on how this can be done so as not to waste the cheques?

Thanks!

Mike

You should be using the MANUAL Check function for online payments. Instead of a check number, you can use a local method of reference. What I've done in the past was use the 3 letter month abbreviation, last 2 of the year, a dash, then 3 or 4 digit sequentially. IE: MAR24-0010

This gives you a sequential method of tracking these online payments.

[Winkleremmc]

Thanks Neil, I will look into that option.

Appreciate the feedback.

[Winkleremmc]

Hi Neil, I left this to review at year end for 2025.... and in testing it doesn't appear that there is any way to print the manual check stub in order to have a physical record of it future reference with the invoice. It would seem the only thing I could do is manually write the "check" number on top of the invoice. Is that how you have would do it?

[NeilZ]

Hi Neil, I left this to review at year end for 2025.... and in testing it doesn't appear that there is any way to print the manual check stub in order to have a physical record of it future reference with the invoice. It would seem the only thing I could do is manually write the "check" number on top of the invoice. Is that how you have would do it?

What I've done in the past was before I posted the manual checks, I would post any printed checks first, then run the 'Open (unposted) Items' report under AP. I would make sure that only the manual checks were listed on the report, and I'd run off as many copies as I had manual checks for that period. I would then attach that report to the bill/invoice with the payment highlighted.

Yes, it does list all the payments made, but its a small price to pay.

I would then post all the manual checks.

[Winkleremmc]

Thanks, appreciate the feedback on this. Have a great day!