Chart of Accounts

Pam · Post by **Pam** » Fri Feb 06, 2009 4:30 pm

Our Leadership Committee has drawn up a new and different Chart of Accounts for our new budget.

The order and numbers will most likely change from the previous year.

If I have closed the year for 2008, have not yet made entries for 2009, can I Restart Accounting for the new year without it affecting the previous year?

Is this the best way for me to set up a whole new chart of accounts?

Thanks for your help!

Post by **Jeff** » Fri Feb 06, 2009 5:25 pm

If you restart accounting, it is going to delete everything in Fund Accounting and you will have to set all your accounts up again. You will loose all your 2008 and earlier history in the Fund Accounting Module.

Pam · Post by **Pam** » Fri Feb 06, 2009 5:47 pm

Ok. In an effort to try and match the new budget, can I inactivate a line item under one group and set up another one like it under a different group?

Would there be anything that I need to know or anything that I would be missing, if I were to do this?

tborgal · Post by **tborgal** » Fri Feb 06, 2009 6:08 pm

You can archive the 2008 data by copying the entire PC+ folder, program file and all data to a separate archive folder. Make sure you copy and not move the folder. You will now have two copies of the 2008 information. I do this every year just in case something happens during the current year or if I want to delete a vendor so I will still have the old data.
You then can do your accounting restart and still have your 2008 data. The only problem you will have is that when you need to access this data you will have to open the archived program.