Need help with check not showing in register

jfoster182 · Post by **jfoster182** » Mon Jun 07, 2004 9:19 pm

I printed a check and believe that I took it to the income account instead of the expense account and need to know how to reverse it. The check that I wrote shows up in the activity report for that account and the general ledger however it does not show up in the check register. How do I fix this?

Matt · Post by **Matt** » Mon Jun 07, 2004 10:22 pm

Can you tell me the debit and credit accounts (and account titles) that the check posted to? I need to know this in order to answer your question.

jfoster182 · Post by **jfoster182** » Mon Jun 07, 2004 11:00 pm

They posted to account 04-4148-448 which is an income account and should have posted to 04-5148-448 which is an expense account. The account name is Mexico Internship Fund.

Is this what you were needing?

Thanks!
Jody

Post by **Zaphod** » Tue Jun 08, 2004 9:15 am

Check your ledger report (if using version 8 or higher) to double check both parts of that transaction (debit and credit). If this transaction isn't showing in your check register, it may not have affected your bank account. Usually we see this happen when a transaction debits and credits the same account.

jfoster182 · Post by **jfoster182** » Tue Jun 08, 2004 9:57 am

I checked my ledger report and this is what it shows

Debit Credit
04-4148-448 Mexico Fund 250.00
04-5148-448 Mexico Fund 250.00

Which seems right but yet it does not show up in my check register and has not deducted that from the register. When looking at the functional statement for that account it shows Inc. as 250.00 and exp as 250.00.

I am REALLY Confused! Please keep in mind I have no accounting experience I was hired as a secretary and this falls into my job description since we are a very small church.

Post by **Zaphod** » Tue Jun 08, 2004 11:17 am

Right, your transaction doesn't affect an asset account - particularly your bank account. It looks to me (a computer guy, not an accountant) that you need to reverse this transaction, then enter a new one that credits the bank account (ie. 04-1110-448(?) - your results may vary) and debits this 04-5148-448.

That will do what I *think* you're trying to do - enter a check for a Mexico fund expense.

Matt · Post by **Matt** » Tue Jun 08, 2004 11:33 am

Jody,

Please verify for me which account was debited and which was credited on your ledger report. Also, please tell me what the account number is for your checking account. I'm thinking it should be something like 04-1110-000. Once you provide me with this information I can give you the journal entries to fix this problem.

Matt

jfoster182 · Post by **jfoster182** » Tue Jun 08, 2004 5:22 pm

Matt,

I think that I have it figured out.

I took the check to 04-4148-448 as a credit and debited 04-5148-448, so I reversed that, and did a correction Journal entry that looks like this. I credited 04-1110-000 (Bank account) and debited 04-5148-448. This made my functional statement right and it took the $250.00 out of my check register however it did not show it as being the check # that was written.

Does this sound like it was reversed correctly??

Thanks for your help!

Matt · Post by **Matt** » Wed Jun 09, 2004 12:02 pm

Jody,

This looks good to me. You must have used something different than the original check number as the reference number when you posted these two corrections. That's why the check number isn't showing up in your check register.

Matt