User Support Forum

Is it possible to link an invoice to a manual check? We would like to use the invoice feature of the Accounts Payable, but we are using our manual checks at this point in time instead of the computer generated checks.

(Ultimately, we would like to show the transaction from the expense accounts and our accounts payable account at the date of the invoice. Then show the transaction from the accounts payable account and our checking account at the date the manual check was written. When we've done this, there does not seem to be a way to mark that invoice as closed.)

We are using the online version of PowerChurch, if that is important.

Thanks,
Andy

Ultimately, we would like to show the transaction from the expense accounts and our accounts payable account at the date of the invoice.

Not sure what you are thinking an "accounts payable" account is. When you pay an invoice (or write a manual check), there has to be two accounts in the fund accounting section that are affected. One is the expense account. The other one you mention is the "accounts payable" account. What exactly is that?

It sounds like something from accrual accounting, which won't work here.

You can use the invoice system, print to a blank piece of paper, toss the paper, and write a manual check. However, the bank account and the expense account will have the same date.