Fundraising

[lakesidechurch]

Hello!

We have recently had several fundraising activities in our church. With the first several I just set up income & expense accounts in the General Fund. Well, then people were complaining because the income was so far away from the expense on the financial statements. They wanted to be able to see more clearly the income less expenses for these fundraisers.

So, just this past weekend they had a yard sale to raise funds. So I setup a separate "Fundraising" fund with income and expense accounts for the yard sale. So eventually I will need to transfer the money into the General Fund for general operating expenses.

But here lies the problem. The pastor wants to see this income show up on the General Fund financial statements. So how do I handle this.

After all income & expenses are recorded, should I transfer the income out of the Fundraising Fund and into an income account in the General Fund?

I hope this makes some sense. If there is a better, easier way to handle fundraisers, I would love to know!

Thanks so much!

Mindy

[JohnDMeyers]

I suppose custom reports could group individual income line items with individual expense line items, but I have not learned how to use custom reports, so this is just an educated guess.

If you have many fund raising events, you may want to put them all in a separate fund. That way, there would be fewer income line items and expense line items to sort through.

As far as making it part of the general fund, I would set up contributions to
DB general checking
CR fund raiser "a" income

The fact that the money goes into the general checking makes it part of the general fund, and the income line item will track the income derived from each fund raiser.

[Jeff]

You also might consider giving your fund raisers a specific sub-account number. You could then use the sub-account report to show income & expense, while keeping everything in one fund.