Voiding Lost Checks

[Bob@Frucc]

I wrote a check in April
The Payee lost the check
I voided the check in August
I need to reissue the check.
When I reissue the check in August, should it have the April posting month or August.

[JohnDMeyers]

If your practice is to leave previous months open and April is still open, then you can post in April if you like.

If you have closed all previous months and your current month is August, then you must post in August.

I usually reissue the check with the current date, in the current month, and add a couple of letters to the check number to indicate it was a reissued check. 1425RE or something, with the old check number and old date in the Reference and Description.

[Joetta Trimble]

How does this work if the lost check is a payroll check? Will it foul up the payroll reports if the check is written/posted in a month different from the voided check?

[Jeff]

For payroll checks, so it doesn't cause a problem with quarterly/monthly reporting it is best to use the same date for void and reissued checks. For example, if an employee lost last months check and you were to reissue them another one today. Use today's date for both the void and reissued check.