Setting up a New Account
Posted: Tue Jan 05, 2010 1:12 pm
I need to set up a whole new chart of accounts for 2010. Can I create a whole new account? And will that account still have all my vendor information and membership info?
You're actually talking about two different areas of the program:lsharp wrote:I need to set up a whole new chart of accounts for 2010. Can I create a whole new account? And will that account still have all my vendor information and membership info?
1. Accounting area:
COA - that's in the Funds Accounting module.
Vendor - that's in Accounts Payable
2. Membership - really does not interface with either module for day to day operation and has a complete separate database.
If you want to restart accounting this is what happens:
However, if all you want to do is completely change the COA, then you have much more work as it is not as easy as simply deleting accounts.There may come a time when you want to delete your existing accounting information and run through the Accounting Setup Assistant. It is advised to make a backup of your accounting data before proceeding with the Restart Accounting process. The following information will be deleted:
♦ All accounting transactions. Any posted, unposted, paid, or open accounting transactions are deleted.
♦ Fund Accounting Chart of Accounts.
♦ Fund Accounting budget amounts.
♦ Vendor / Customer history. Historical Accounts Payable or Accounts Receivable data is deleted.
♦ Payroll history. Historical employee data will be deleted. W2 information will not be available for current or prior years.
♦ Payroll items. All item descriptions are deleted.
The following information is not deleted when restarting accounting:
♦ Accounts Payable vendors. The account numbers that are assigned to the vendors will need to be reassigned.
♦ Accounts Receivable customers.
♦ Accounts Receivable items. The account numbers that are assigned to the items will need to be reassigned.
♦ Payroll employees.
♦ Payroll Tax Tables.