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Correcting Posted Transactions (incl A/P)
Posted: Mon Feb 15, 2010 4:16 pm
by Bill
Infrequently, we issue a check and assign transaction to wrong expense account. We know to begin the correction in A/P module by voiding the check. Our Auditor wants
us to NOT re-use that check number; however, check has already been cashed. Is there another way
to make this correction?
PC 10.4, Win XP
Re: Correcting Posted Transactions (incl A/P)
Posted: Mon Feb 15, 2010 5:25 pm
by JohnDMeyers
You shouldn't have to void the check to correct this error.
The vendor record doesn't record the expense account information (I don't think).
It's strictly a Fund Accounting correction
CR wrong expense account
DB right expense account
and it's done.
Re: Correcting Posted Transactions (incl A/P)
Posted: Mon Feb 15, 2010 6:06 pm
by Eden Whitehead
JohnDMeyers wrote:You shouldn't have to void the check to correct this error.
The vendor record doesn't record the expense account information (I don't think).
<text deleted>
A quick check of V11 shows a notation of the expense account (by description, not number) on the Vendor Activity Summary report.
Eden
Re: Correcting Posted Transactions (incl A/P)
Posted: Mon Feb 15, 2010 7:35 pm
by NeilZ
Eden Whitehead wrote:JohnDMeyers wrote:You shouldn't have to void the check to correct this error.
The vendor record doesn't record the expense account information (I don't think).
<text deleted>
A quick check of V11 shows a notation of the expense account (by description, not number) on the Vendor Activity Summary report.
Eden
Eden, this is true, but that's only a note, if you do the changes in FA that will correct the accounts. If you need to track the change in A/P you can add a note to the vendor record to account for the change.