User Support Forum

OK .. the subject says it all.

How do you do this when you can only have one expense account or liability account listed on a vendor records.

Some background. The vendor is the collection agent for two separate city taxes. One is an income tax, the other a city privilege tax (fire/emt). Two separate liability accounts to process the taxes withheld from payroll, and one check goes to the company for both.

The only way I figure this can be done is by manual check, am I right ??

If I wanted to do this by adding invoices, I should not have a debit account listed on the vendor record then, right ??

Neil:

I am not sure that I understand the scenario completely, but here's what I am thinking.

Can you set it up as a Repeating entry? Are the amounts the same each time? In an Repeating entry, you can set up many accounts, but if the amount changes, it may be more hassle than it is worth.

JohnDMeyers wrote:Neil:

I am not sure that I understand the scenario completely, but here's what I am thinking.

Can you set it up as a Repeating entry? Are the amounts the same each time? In an Repeating entry, you can set up many accounts, but if the amount changes, it may be more hassle than it is worth.

John,

we're looking at payroll taxes, so they can change. There's a 1% city income tax, and a $4 a month city emergency services tax. There is one firm that acts as collection agent for the city withholding, but there are two separate liability accounts that would be drawn from.

Would it be simpler to just merge the two liability accounts into one 'city tax withholding' liability account ??

Thanks

Neil,

Why can't you just make a two line entry in the invoice, one for each liability account, when you create the payment. If they need to be separated on the stub for clarity for the collection agent create two invoices, one for each liability again, and they will merge when you print the check and give you a line for each entry on the stub.

tborgal wrote:Neil,

Why can't you just make a two line entry in the invoice, one for each liability account, when you create the payment. If they need to be separated on the stub for clarity for the collection agent create two invoices, one for each liability again, and they will merge when you print the check and give you a line for each entry on the stub.

Hmmm, not a bad idea !!

We get this confusion fairly regularly that when setting up the vendor there is only one place for a debit account. When you create an invoice, 100% of the amount of the invoice amount will be applied to debit and credit accounts for the vendor.

When you create the invoice you can add additional accounts to make the entry you need to. If this is the same amount each time, it would be a good canidate for a repeating item.

Jeff wrote:We get this confusion fairly regularly that when setting up the vendor there is only one place for a debit account. When you create an invoice, 100% of the amount of the invoice amount will be applied to debit and credit accounts for the vendor.

When you create the invoice you can add additional accounts to make the entry you need to. If this is the same amount each time, it would be a good canidate for a repeating item.

Excellent, thanks Jeff !