Payroll Posting

[debbieg]

OK. I'm making progress....I think.
I did all the Payroll setup. Then I ran the 3 payrolls from January 2010. I marked all of them as "manual checks".
I reviewed the "Unposted Payroll" report and everything looks fine. so then I did the "Post Payroll".

Now, when I went back to fund accounting reports and ran several of them, I don't see the payroll activity. Specifically, I was looking for the expenses under the various salary categories. I did see the withholdings showing up as a liability on one of the reports.

what am I missing? Do the payroll expenses not show up on the standard fund accounting reports or is there still another step that I have to do?
Thanks,
Debbie

[NeilZ]

OK. I'm making progress....I think.
I did all the Payroll setup. Then I ran the 3 payrolls from January 2010. I marked all of them as "manual checks".
I reviewed the "Unposted Payroll" report and everything looks fine. so then I did the "Post Payroll".

Now, when I went back to fund accounting reports and ran several of them, I don't see the payroll activity. Specifically, I was looking for the expenses under the various salary categories. I did see the withholdings showing up as a liability on one of the reports.

what am I missing? Do the payroll expenses not show up on the standard fund accounting reports or is there still another step that I have to do?
Thanks,
Debbie

One more step. The transactions are sitting in the Funds Accounting unposted transactions file, so you need to post in FA.

[debbieg]

All right, I'll give that a try.

Is that a required step? Or do some shops do the payroll part without the accounting part?

It's just that I didn't see that step listed any where.
Debbie

[NeilZ]

All right, I'll give that a try.

Is that a required step? Or do some shops do the payroll part without the accounting part?

It's just that I didn't see that step listed any where.
Debbie

It won't be listed in Payroll, but anytime a transaction is created outside of Funds Accounting (IE: Contributions, Accounts Payable, Payroll), the transactions are transferred to Funds Accounting and put in the unposted transactions queue, much like transactions created in Funds Accounting.

In this way, if there are problems with the accounts as used originally, or if there are changed that may need to be made, there is still a way to do it without having to do reversal transactions and so on.