Accounts Payable Security Issues

[SBCTrustee]

Hello everyone,
We are new to PC+. We will upgrade to v.9 soon. We have our entire computer lab (about 7 workstations) networked.

I strongly believe that the best internal controls exist when you have duties properly separated. Invoices are paid only upon the receipt of a voucher (similar to a PO) at my church. The voucher (request for payment) is submitted to the treasurer who reviews the department requesting the payment's budget).

I am promoting the idea that the secretary should enter invoices (bills) into accounts payable & the treasurer should post & pay the invoices. (Our checks require two signatures & the secretary can not sign checks).

Is there a way to allow the secratary to enter invoices but not have the ability to write checks in v.9?

I wonder how do other users handle accounts payable in terms of separation of duties?

Tom
2nd Baptist Church of Ypsilanti

[Zaphod]

The security features in V9 are greatly enhanced. You have the ability to restrict posting access in Fund Accounting, but unfortunately, not in Accounts Payable.

[Matt]

Tom,

I agree with you. Internal controls within the church need to be as strong as possible. Sometimes this can be difficult when the church is small.

If you really want tight controls you could require that all vouchers be signed by only certain authorized people before being given to the secretary for input. Neither the secretary nor the treasurer would have authority to sign vouchers. No check could be written without a supporting signed voucher.

Matt