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Is there a good way to generate a computer check for a transfer of money from one account to another? There really isn't a Vendor, nor is it an expense, or a separate Fund.

stpaulser wrote:Is there a good way to generate a computer check for a transfer of money from one account to another? There really isn't a Vendor, nor is it an expense, or a separate Fund.

Are you transferring within accounts that are tracked in Powerchurch?

Are they in the same bank ??

Yes, and Yes.

I'll jump in here.

You really don't need to generate a check, unless there is a special reason to do so.


You can make a Fund Accounting transaction

If the PowerChurch accounts are in the same fund:

DB receiving account $transfer amount
CR sending account $transfer amount

If one account is in Fund 01 and one is Fund 02, for example, you can create transfer accounts:
01-9010-000 and 02-9010-000

You will need two transactions:
DB transfer account sending fund $transfer amount
CR bank account sending fund $transfer amount

DB bank account receiving fund $transfer amount
CR transfer account receiving fund $transfer amount

They are both Fund 01, but they are separate checking accounts, so I DO need to write a check from one to the other. I can write out a check manually, but I wanted to generate a computer check. I don't know how to generate a computer check by any means other than having a "vender" and paying an invoice.

Let me make sure we understand each other. From my perspective, you DON'T need to generate a check, you only need to make a fund accounting entry.

Since your checking accounts are the different bank accounts at your bank, you need to have different four-digit number in the middle.

01-1051-000 Checking Account #1
01-1052-000 Checking Account #2

To transfer $50.00 from #1 to #2, in Fund Accounting / Enter Transactions:
DB 01-1052-000 Checking Account #2 $50.00
CR 01-1051-000 Checking Account #1 $50.00

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Now, I'm going to show you how to generate a check, if you want to. I'm not recommending this.

You can create your own church as a Vendor and pay it to yourself, and show the deposit. At our church, we have ourselves as a Vendor because sometimes a church school check gets placed in the Sunday offering by mistake, or something like that.

You can use the transfer accounts, like I showed before, except there is only one needed: 01-9010-000

Your check (either manual or computer generated, doesn't matter) to transfer from checking #1 into checking #2:

Payto: Your Church Name
DB 01-1090-000 Transfer account $50.00
CR 01-1051-000 Checking Account #1 $50.00

To deposit the check:
(in contributions):
Envelope number 100 Your Church Name
DB 01-1052-000 Checking Account #2 $50.00
CR 01-1090-000 Transfer account $50.00

Totally agree with John.

The reason I was asking if the accounts are in the same bank is that you can do a funds transfer from within the bank without writing a check. It is very easy if you have online access to your accounts, as you can then transfer from one account to the other as needed.

At a previous church, this is how it was handled. All the contributions went into a money market checking, when the treasurer needed to pay bills, she transferred the money from the money market to the standard checking account using the online transfer.

Her monthly statements reflected this transfer, and Powerchurch reflected it using the method John outlined above.

Yes we do that all the time, but in this particular instance, it had to be a written check. I think the point of my question kind of got lost anyhow, I didn't really want to know how to do the accounting, I wanted to know how to get Powerchurch to generate a computer check for something other than paying bills, in this instance, making a transfer.

stpaulser wrote:Yes we do that all the time, but in this particular instance, it had to be a written check. I think the point of my question kind of got lost anyhow, I didn't really want to know how to do the accounting, I wanted to know how to get Powerchurch to generate a computer check for something other than paying bills, in this instance, making a transfer.

OK ... wouldn't a manual check do the same ?? You can still print it from the system !!

Thats probably the answer I was looking for. I've never printed a manual check, I didn't even know you could. I thought it was for entering previously hand-written checks.

You can't actually print manual checks in Accounts Payable.

Versions 10.4 and prior could print manual checks in Payroll. Maybe that's what you were thinking about.

Zorak wrote:You can't actually print manual checks in Accounts Payable.

Versions 10.4 and prior could print manual checks in Payroll. Maybe that's what you were thinking about.

DOH ... yeah ... nevermind ...

I have often written a computer check made out to cash and then depositing it into the account. You will need to create a deposit transaction to the other account but I think you already know that. Just create a vendor called Cash and use it for this type of transaction.

Hope this helps.