User Support Forum

Hi,

We are running PC+ Version 10.

We have opened a new checking account that is replacing the old. The old will be closed once everything has cleared.

I need to change the default account number on all of the vendors in Accounts Payable and all of the fund codes in Contributions to the new account.

Is there a way to do this globally instead of having to go into each and change it?

Any suggestions will be greatly appreciated!!

Lisa
Office Manager
Gloria Dei Lutheran Church
Forestville, CT

PS: I am taking vacation time starting tomorrow through next week. So I am hoping that when I come in on the 12th, the answer will be here waiting for me!
So thanks in advance for any replies... I'll be back soon!

GDeiChurch wrote:Hi,

We are running PC+ Version 10.

We have opened a new checking account that is replacing the old. The old will be closed once everything has cleared.

I need to change the default account number on all of the vendors in Accounts Payable and all of the fund codes in Contributions to the new account.

Is there a way to do this globally instead of having to go into each and change it?

Any suggestions will be greatly appreciated!!

Lisa
Office Manager
Gloria Dei Lutheran Church
Forestville, CT

PS: I am taking vacation time starting tomorrow through next week. So I am hoping that when I come in on the 12th, the answer will be here waiting for me!
So thanks in advance for any replies... I'll be back soon!

I don't think there's a global way of doing this. If you change the account number in Funds Accounting, the system will update the Contributions/AR/AP with the new number. But as for changing to reflect a whole new account, I don't think so.

Unfortunately not in version 10. This has been added to version 11. When you change the default checking account in the accounting setup screen, you will have the option to update all the places where the major checking account has been used. This is listed as "New change primary checking account process" in the version 11 update features.

Maybe I don't understand the question.

Here's what I was able to do in version 10

I took our default checking 01-1050-000 and changed it to 01-1052-000 in Maintain Chart of Accounts. I just typed over the "0" with a "2" and clicked SAVE.

Everything updated. Vendor records and Contributions.

So I repeat, maybe I don't understand the question.

Doing that would "change" your existing account into the new account.

You would not be able to do the final bank reconciliation (if the old account is being closed) or maintain separate transaction history for the old account vs. new account.

The functionality that was added in Version 11 was when you change the "default bank account" field on the Accounting Setup Options screen, it prompts if you want to automatically update any references from the old account to the new account in AP, AR, CO, and PR. In Version 10.4 and prior, you would have to manually change every vendor, payroll item, contribution fund, repeating transactions, etc.