User Support Forum

Is there a way when running a Balance Sheet and/or Balance Sheet by Fund report to include the pending AP items from the Accounts Payable module?

Invoices are loaded into the AP module and scheduled for payment; however, when we review our Balance Sheet position, we have to manually incorporate the account payable values from the AP module. Shouldn't the Balance Sheet liabilities include pending invoices rather than only pulling from the 2000 series of accounts?

The AP invoices are incorporated in the Fund Accounting module for Cash Management Report.

Thanks,
Newbe

NorwalkUMC wrote:Is there a way when running a Balance Sheet and/or Balance Sheet by Fund report to include the pending AP items from the Accounts Payable module?

Invoices are loaded into the AP module and scheduled for payment; however, when we review our Balance Sheet position, we have to manually incorporate the account payable values from the AP module. Shouldn't the Balance Sheet liabilities include pending invoices rather than only pulling from the 2000 series of accounts?

The AP invoices are incorporated in the Fund Accounting module for Cash Management Report.

Thanks,
Newbe

Remember, Powerchurch is a "Cash Basis" not an 'Accrual" accounting system, which is normal for churches and other non-profits. It doesn't take into consideration anything that has not been actually taken in as income, or actually paid out as an expense.

Thus while you may have items in Accounts Payable ready to be paid, the system will not include that information until they are actually paid or the checks printed, posted in AP, then posted in FA.