User Support Forum

I think I have majorly messed up my October payroll.

I wrote paychecks on Sept. 30 with an issue date of Oct. 1. We do manual checks, so I entered all of the information on the computer, wrote the checks, and then posted them. I have not been on the system to do any manual entering of checks until today. I looked for the posted payroll checks and did not see them on any of my reports, nor on my list of posted transactions in fund accounting. I thought I must have just entered the hours that everyone worked and then exited out before processing payroll so I did it again accidentally. Because, now when I went to the October reports payroll showed up twice. I read the directions on how to void a check and voided one check for each of our employees. When I checked the totals in the checkbook they were incorrect...somehow when it voided the checks it put all of the income tax and social security and medicare back into the checkbook. Do I need to correct these amounts with journal entry? If so, could you tell me what exactly?

Thanks!

Deanne

Deanne:

I think you will need to undo this one step at a time.

I am guessing that you wrote your manual check in the Accounts Payable module. If it did not appear in Fund Accounting, then you may not have posted it in Accounts Payable.

Look in your open items in Accounts Payable. Also, look at your posted items in Accounts Payable, and see if you can find anything.

Once you know what you are dealing with there, it may be easier to figure out how to resolve everything.

The best-case scenario is that it is in Unposted Transactions in Accounts Payable. You can delete it, reverse your void, and start over.

Let me know.