Outstanding check leftover from set-up

[debbieg]

When I frist went through the setup for PC, it asks for your checking account balance and any outstanding checks. There is a check from last November that has never been cashed (actually, don't know where it is). It is always showing up on my bank reconciliation. How do I get rid of it? Do I need to void it? IF so, where do I find the check? It is not an unposted transaction.
I am on PC Plus version 11.
thanks,
Debbie

[JohnDMeyers]

I think it is because the outstanding check was dated in 2009 that it does not appear in the reconciliation window.

To test this theory, run a check register report for a Defined Range, or for the Previous Year, and see if the check appears. Try running it for unreconciled, as well as All (unreconciled and reconciled) just to make sure.

It should also appear in Accounts Payable, Void a Check, regardless of how old it is. Try to void it there.

Let me know.

[debbieg]

John,
It does appear in the reconciliation window. That's what reminded me that it was still hanging around. But I haven't seen it in Accounts payable. Not sure that it would be there since we just started the accounting portion of this in 2010. In fact, I only started using the AP part in September. Prior to that, I was enterering everything as manual checks.
Maybe there is something with the working year being 2010 that keeps it from showing up elsewhere.
Debbie

[JohnDMeyers]

Does it have a Check number as a Reference?

It may have been entered in Fund Accounting, and therefore will not appear in Accounts Payable as a check that can be voided.

If it was entered as a manual check in AP, you should be able to locate it and void it.

[debbieg]

I don't have access to my system right now to check the journal code.
But I know it was NOT created in AP. It does have a check number. It was created during the initial setup of PC. The setup asks you for your checking account balance and then for any outstanding checks. this was entered as one of the outstanding checks. All other checks have cleared but this one hasn't and needs to be voided.
I can try some reports tonight to see if I can find the journal code.
thanks,
Debbie

[JohnDMeyers]

It should be treated like a check.

What is the Reference of this item in the reconciliation window? Is it a check number or some combination of letters and numbers?

Whatever it is, you should be able to enter into Void Check and get rid of it, I think. Maybe not. I haven't played around with these initially-entered-checks. Maybe the system treats them differently.

Try entering the Reference in Void Check and see if it comes up.

[Zaina]

The check number for a check entered in the initial setup will not be available to void in either AP or PR. You will have to do a journal entry manually voiding the check.

Go to Enter Transaction under Fund Accounting and debit the checking account and credit some other account (like unrestricted net assets since there isn't an expense account directly involved). The reference can be something like <check number>-VOID. You will want the date to be the same as the original check but you will have to post to an open month.

On the reconciliation screen, you check off both the check and the VOID to zero it out and remove it from future reconciliations.

[debbieg]

Thanks. I hadn't even thought about what expense account I was going to use. I assumed this was out there as a liability somewhere; that's why I wanted to get rid of it.
I will try your process this evening.
thanks,
Debbie