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How to delete repeating item that was not used
Posted: Thu Aug 15, 2024 10:44 am
by JaniceC
In Accounts Payable module, a monthly repeating item was released that did not get used (from the month of April). How do I get rid of it the proper way? It keeps on appearing on different reports and also on the reconciliation report for our main checking account as being outstanding. The bill has been paid, and the month of April has not been closed. Thanks for your help.
Re: How to delete repeating item that was not used
Posted: Thu Aug 15, 2024 11:42 am
by NeilZ
JaniceC wrote: ↑Thu Aug 15, 2024 10:44 am
In Accounts Payable module, a monthly repeating item was released that did not get used (from the month of April). How do I get rid of it the proper way? It keeps on appearing on different reports and also on the reconciliation report for our main checking account as being outstanding. The bill has been paid, and the month of April has not been closed. Thanks for your help.
If it has not been posted to Funds Accounting, the easiest way is to 'release' the item, then go into maintain invoices, and delete the invoice.
Re: How to delete repeating item that was not used
Posted: Thu Aug 15, 2024 6:21 pm
by JaniceC
It has been posted to Fund Accounting. For example, I ran an Account Activity report for that account. In the "Reference" column, instead of a check number, the Reference is "Monthly".
Re: How to delete repeating item that was not used
Posted: Thu Aug 15, 2024 6:52 pm
by NeilZ
JaniceC wrote: ↑Thu Aug 15, 2024 6:21 pm
It has been posted to Fund Accounting. For example, I ran an Account Activity report for that account. In the "Reference" column, instead of a check number, the Reference is "Monthly".
OK .. then find the vendor in Accounts Payable under
Maintain Vendor Records, locate that transaction in the
History tab, highlight it, and click on the VOID button to the right of the list. Post that transaction through the system to Funds Accounting, and it should be removed.
As usual, I suggest to do a Powerchurch BACKUP of the Accounting database to restore accounting if it does not look correct after all the processing.
Re: How to delete repeating item that was not used
Posted: Thu Aug 15, 2024 9:56 pm
by JaniceC
Thank you so much Neil. That transaction has been voided, processed through the system, and the balance in that account is now correct. I appreciate the help so very much....Janice
Re: How to delete repeating item that was not used
Posted: Fri Aug 16, 2024 12:37 am
by NeilZ
JaniceC wrote: ↑Thu Aug 15, 2024 9:56 pm
Thank you so much Neil. That transaction has been voided, processed through the system, and the balance in that account is now correct. I appreciate the help so very much....Janice
Glad to be of assistance.