User Support Forum

I'm new to the Accts. Payable function and there doesn't seem to be a way to use several accounts nos. and related amounts for a vendor. I have several vendors where the account distribution would have more than one debit account. Can this be handled in the Accounts Payable function or do I need to set up a dummy account to debit and then manually credit it out to the various expense account?

When you set up your vendor record you can leave the expense account entry with all zeros and enter expense account numbers when you create the invoice or manual check to pay them. You can enter as many account numbers as you need if you need to pay the same vendor from more than one expense account.

In addition to Tom's suggestion, if it's appropriate/applicable you can set up Repeating Items with multiple expense accounts.

Eden

I agree with both suggestions. Either set up a dummy default acct in the payable record, and change for each different billing, or set up multiple repeated bills with different accts (this won't change the default in the payable record).

If you mean that you need more than one debit and credit to complete the billing transaction, then my suggestion is to enter the debits OR credits ONLY first, that way you rack up a total on one side of the "equation", then enter the opposite numbers. just make sure you are watching the transaction totals at the bottom of the window, to make sure you are totalling up evenly.