User Support Forum

Sorry I need help typing on subject lines too!!!

We are using v.11 and have had a new financial secretary for the last 3 1/2 months. Most is going well. She has done about 10 payroll checks processing them as invoices instead of through payroll. How can I go back and correct this so that info shows up on payroll reports and eventually w-2 data? Thanks for any help!

Ken Bennett
Statham FBC
Statham, GA

kendude33 wrote:Sorry I need help typing on subject lines too!!!

We are using v.11 and have had a new financial secretary for the last 3 1/2 months. Most is going well. She has done about 10 payroll checks processing them as invoices instead of through payroll. How can I go back and correct this so that info shows up on payroll reports and eventually w-2 data? Thanks for any help!

Ken Bennett
Statham FBC
Statham, GA

This is not going to be an easy fix.

Here is what I suggest

1. Go into Accounts Payable and void the invoices, as well as the payments. Post these to Funds Accounting.
2. Go into Payroll, make sure that the tax tables are setup correctly (Fed & State withholding, SS & Medicare), also any other pre & post tax deductions (health ins, 403(b)) etc are properly setup.
3. Properly setup each employee with the correct payroll items.
4. Process the paychecks one at a time, but use the previously issued check numbers and then print them to a blank sheet of paper so that the employee can have a pay stub.

This should straighten out the system, and insure that the W2s are correct for next year's tax returns.


Oh .. and you may want to delete the other thread that you started with the typo
There may be other ideas from users too, but this one appears the simplest to me.