User Support Forum

I am using PC+ version 11. I want to transfer money from our operating fund # 10 unrestricted income to zero out some negative balances in our designated fund # 20. The designated monies are of course restricted. Is it correct to use the equity accounts to make the tranfer from one fund to the other.

10-3110-000 Credit (Operating Fund)
10-9510-000 Debit Transfer
20-3110-000 Debit (Designated Fund)
20-9020-000 Debit Transfer

But that shows the money into the Designated Fund as unrestricted. So then I would do the following to hit the individual designated accounts:

20-1210-000 Debit (Design. savings)
20-3232-232 Credit Design. Financial Peace Acct)
20-3237-237 Credit Design. Book Events Acct)
20-3242-242 Credit Design. Simulcast Acct)

Hope this makes sense.
Seems like there should be a simpler way.

I am assuming by "negative balances", you mean that you released more income than you had restricted??? right?

10-3110-000 Credit (Operating Fund)
10-9510-000 Debit Transfer
20-3110-000 Debit (Designated Fund)
20-9020-000 Debit Transfer

It would be less headaches if you could do this without including direct manipulation of your equity accounts. Technically, if you are purposely transferring "last-year's" unrestricted income, you should include direct manipulation of your equity accounts. Hopefully, you can do it all with "this-year's" unrestricted income, as I show below, thereby negating the need to directly manipulate your equity accounts.

I am assuming $100 of your unrestricted came into Fund 10 like this:
DB 10-1110-000 $100
CR 10-4010-000 $100 (closes to 10-3110-000) (unrestricted)
---------------
If so, the best way (in my opinion) to transfer the money is like this:
DB 10-4010-000 $100 (closes to 10-3110-000) (unrestricted)
CR 10-9510-000 $100 (closes to 10-3110-000) (unrestricted)
-----------------
CR 20-4210-000 $50 (closes to 20-3210-000) (restricted financial peace)
DB 20-9210-000 $50 (closes to 20-3210-000) (restricted financial peace)

CR 20-4220-000 $40 (closes to 20-3220-000) (restricted book events)
DB 20-9220-000 $40 (closes to 20-3220-000) (restricted book events)

CR 20-4230-000 $10 (closes to 20-3230-000) (restricted Simulcast)
DB 20-9230-000 $10 (closes to 20-3230-000) (restricted Simulcast)

----------------------

Let the "closes to" part do the work of changing the equity accounts. It will save you headaches at the end of the year. (translation - it caused me headaches at the end of 2011, because I did it differently).