User Support Forum

Hi!
We received a letter from our local Domestic Relations that an employee of our must now have his Child Support Payments automatically deducted from his payroll and have his employer (us) pay the state on his behalf.
Does anyone have any idea on how to set this up in both the payroll side as well as the payable side that it is automatically done?
I am the sole person in the office and I do everything! (payroll, payables, contributions, membership, typing, graphics, the list could go on.) I really do not have the time to figure this out for each payroll/payable day.
Any help anyone could give would be greatly appreciated.

Thank you.

bethdtown wrote:Hi!
We received a letter from our local Domestic Relations that an employee of our must now have his Child Support Payments automatically deducted from his payroll and have his employer (us) pay the state on his behalf.
Does anyone have any idea on how to set this up in both the payroll side as well as the payable side that it is automatically done?
I am the sole person in the office and I do everything! (payroll, payables, contributions, membership, typing, graphics, the list could go on.) I really do not have the time to figure this out for each payroll/payable day.
Any help anyone could give would be greatly appreciated.

Thank you.

Beth,

what version of Powerchurch are you using ?? That would help us give you good directions.

That said, an overview would be:

1. Create a liability account in Funds Accounting to collect these funds. It would be setup much the same way as that for Federal or State taxes.
2. Create a vendor in Accounts Payable for the office you would send the money to.
3. Create a Payroll Deduction item for this. I would think that it is a fixed amount so that does make it easier. You would use the liability account created in step 1.
4. Add the Payroll Item to the employees pay items.
5. Setup a repeating item in Accounts Payable that you would release each month to create the check.


Finally, I hope the employee in question knows about this requirement set by the state for this deduction. If not, you should let him know, you don't want an irate employee coming at you because he didn't know about this.

Hi Neil,

Yes, He does know and was at DR today, so that is why I needed to take care of this today.

I am working on version 11.0.

Thank you so much for the response.
Can the repeating item be set up for a bi-weekly set up? I've never done repeating entries and I wanted to do them right.

Thanks again!

bethdtown wrote:Hi Neil,

Yes, He does know and was at DR today, so that is why I needed to take care of this today.

I am working on version 11.0.

Thank you so much for the response.
Can the repeating item be set up for a bi-weekly set up? I've never done repeating entries and I wanted to do them right.

Thanks again!

Do you have to send the money to the state after every payday ?? If so, you can set it up for the 15th and the last day of the month. However, you would have to manually release them to create the invoice, but it would keep you from having to manually do that every time.

Since you're on V11, you should have no problems setting up a deduction pay item. The add a pay item module will basically walk you thorough the setup.

Thank you again for all your help.

What you describe should work. Yes, I have make the payment within 10 days of the payroll being cut.
I will give what you suggested a try.

Thanks again,
Stephanie