User Support Forum

I have re-read this part in the manual and something isn't making sense. Maybe I want to do something I can't.

I have one checking acct. In that cking acct. there is, for example, the following:

$1,000 - general fund money
$50.00 - choir money
$5.00 - handbell money
$200.00 - outreach money
$100.00 - evangelism money
$500.00 - scholarship money

Total in the checking acct. is $1,855.


At first I thought I would need to have it set up as follows:

PSB Cking Acct. 01-1110 (Lvl. 4 - Detail)
Choir 01-1115 (lvl 5)
Handbell 01-1120
Outreach 01-1130
Evangelism 01-1140
etc.

That meant my general fund money was in 01-1110 and the other monies in their acct. I was having assorted problems and decided to reset my acct.

When I reset I thought maybe I should set it up so that the 01-1110 should be a group acct. and I should add a lvl. 5 general fund acct with that $1,000 general fund money. However, I neglected to reset 01-1110 to a group acct. Since then I have read that I wouldn't be able to use a group acct like I thought I could.

I want to be able to run a check register and have a balance of all those funds together. It appears I can only choose a detail acct. to have a check register. How do I know if I am entering things properly if I can't get a report that matches what my checkbook shows.

Please help -- I have reset this darn things dozens of times and unfortunately I can't find an example of what I need either in the book or the demo. Thanks!!!!!!

Laurie

If all that money is in the same account at the bank (and it sounds like it is), then you'll want to have it all in the same account in PowerChurch. The 4 digit major account number (1110) determines uniqueness of an account. Your proposed setup would actually include 5 separate accounts, and that will be a nightmare to try to reconcile.

What you may be able to do is either create separate funds where you have that account shared across the funds (ie. 01-1110, 02-1110, 03-1110, etc...). Each fund would have its own income and expense accounts for these purposes. This may be more complicated than you want though. If that's the case, your other option is to use subaccounts. You could set up accounts like this:

01-1110-000 (lv4 detail)
01-1110-101 (lv5 detail) Choir
01-1110-102 (lv5 detail) Handbell
01-1110-103 (lv5 detail) Outreach
etc...

Since both instances use the same major account number, your bank reconciliation will work.

Hopefully, that will help.

I actually tried that when I first set up my COA -- having subaccounts that is. Howver, I still had my unique 4-digit numbers and then the subs. So I probably would have still been in trouble! I have to do payroll today so I will be hitting this hard and trying this. Thank you so much for your quick response!!

Laurie

Thank you thank you thank you thank you thank you.....
FINALLY I have my checking acct doing what i want it to do. Using the numbers 1110-001, 1110-002, etc. worked. It created one little thing for me that I have to now rethink how I handled the transaction but that is MINOR. I am so tickled. Now I can move on.

Oh and did I say thank you????

Laurie