User Support Forum

When buying supplies for the culinary ministry, one of the Deacons purchased something personal.
On Sunday, the FInance Committee recorded the amount given back as a refund under that particular Deacon
name. This does not seem correct to me, as the proper way to handle. Should there be a fund under
contribution and ow should this be handled?


Angel

Let me see if I understand correctly.

The Deacon purchased $5.00 of personal stuff and included it on a reimbursement for, let's say, $16.00 of church stuff. $21.00 in all in my example.

The church cut him a check for $21.00,in my example.

You could:
1) void the check, if it has not been cashed
2) ask for $5.00 back from the Deacon
3) chalk it up to human error and forget it (unless it was $100.00 of personal stuff, I suppose)

If I read your post correctly it appears that the deacon has already returned the money to the church for the personal purchase as John suggested in his option 2. If this is the case, what was done by the Finance Committee may not have been documented as clearly as it should have, but the procedure is what I would have probably done. There is no contribution here so just reimbursing the account that the money came out of in the first place is fine.

Thank you for your response. Yes, the Deacon did return the money, and the Finance Committee entered the returned money under Sunday's contributions, with the fund code of refunds that had been set up by the previous committee. So it looks like under contributions that this Deacon received credit for a refund ??????? Should it have been recorded in that manner.

We did have the Deacon fill out a fund requisition (paper form) with an attached receipt.

Angel

Could we just have included this in loose offering, and then had the paperwork to explain?

Its not a contribution, it a return of funds that should not have been disbursed. Not sure if you could call it a refund either .. as any contribution fund setup to take care of this, would not be crediting the correct expense account.

It should have been entered through Funds Accounting as a deposit debiting checking, crediting the expense account that was previously debited the $5.00.