Contribution Dates Typoed

[adriennec]

I just ran a Contributions System Status report, and saw the Lowest Posted Contribution Date was 03-24-0220. I'm very sure the clerk meant to type in 2002 instead of 0220, and wasn't time-traveling, lol. I joined the church staff in 2007, so no, this particular mistake isn't mine to claim.

Is there any way to go back and fix those dates, so that the report will show meaningful data, instead of this error? I could delete a few of those envelopes, of members who have been gone more than seven years, but many of them are still current contributing members.

Using Version 11, program date 07/12/2010

Adrienne

[Zorak]

You could use the Delete Old Data option in Contributions to delete that 0220 date. Just enter that same date in the FROM and TO fields, then only that date will be deleted. Take a look in the actual 2002 contributions to make sure that someone has already reentered them with the correct date. If not, you would probably want to enter them in, so that the historical records are complete.

Also, it's not a bad idea to make a backup before using the Delete Old Data thing... If you entered FROM year 0220 then accidentally left the TO date as 2010 it would delete everything from the system and a Backup is the only way to undo it!

[adriennec]

Thanks! That took care of the issue. I found that most of the mis-dated contributions had been re-entered already, but a few had not, so I took care of those few. Then I utilized "Delete Old Data" and now the System Status report looks neat and tidy, plus the contribution module data is corrected.

I always stress to family and friends to keep current backups of all their computer data. Having good backups has saved me much time, stress, and annoyance over the years! I back up the Power Church data files at the end of every work day.

Adrienne