Contributions Posted to wrong fund

[Heather848]

I posted a number of contributions to the Improvement fund instead of the General fund, like they should have been. I can't figure out how to fix it. Can anyone please help me? I am using PowerChurch Plus 9. Thanks!!!

[NeilZ]

I posted a number of contributions to the Improvement fund instead of the General fund, like they should have been. I can't figure out how to fix it. Can anyone please help me? I am using PowerChurch Plus 9. Thanks!!!

Unfortunately, in V9 you have only one recourse:

You'll have to go and reenter each contribution for each envelope, listing the amount for each contribution fund, but you'll enter the contribution amount as a negative number.

Then you're have to re-enter the contribution using the correct fund. What you're doing is creating the reversing transaction for the system, so when you Post Contributions, the system will update the records properly.

Now ... about Funds Accounting:

If the Treasurer has not yet posted transactions in Funds Accounting, you can have them adjust the deposit transaction in the Unposted Transactions list to point to the correct income account. When you go to Post Contributions you would use the Only Update the Contributions Module posting option. This will update the Contributions database, and NOT create any transaction for Funds Accounting.

However, if that deposit was posted in Funds Accounting. You will want to post the Contributions using the Update Funds Accounting option. The system will properly update the Contributions database, but also create the proper transaction for Funds Accounting to [i[reverse[/i] the deposit. All the Treasurer needs to do is post that new transaction from Contributions and the system will be corrected.

FWIW .. in version 11.5, its much easier to reverse Contributions, as all you need to do is click on a button when viewing the contributor record in the 'View Posted Contributions' module of Contributions.

[BUMC_J]

When you adjust contributions this way ( + - ) will they still show up on the statements
thanks jesse

[NeilZ]

When you adjust contributions this way ( + - ) will they still show up on the statements
thanks jesse

As long as you enter the reversing transaction using the same date, same and same amount (though negative), they will cancel each other out and not show up.

[BUMC_J]

You cannot just delete the wrong info and repost the correct info, looks like that would be the easy way

thanks
jesse

[NeilZ]

You cannot just delete the wrong info and repost the correct info, looks like that would be the easy way

thanks
jesse

NO .. not in version 9 ... these contributions were already posted, so you couldn't just delete them. You have to enter a correction to reverse the info, then enter the correct transaction.

In version 11, you can look them up in posted contributions and click the reverse button which would create the reverse transaction, you'd still have to enter the correct contribution, then post it all.