Error in Contributions

[mccgsl]

We are in the process of posting contritbutions (V 9) to update fund accounting and I have received the following error

"Some of the contributions are missing account numbers. If you continue, the amounts for these funds will not be transferred to fund accounting module"

This is an unusual week since we do have three deposits to post and it has not given me the option to select the deposit I would like to post and the accounts are all typical and have been used previously.

Any thoughts?

Thanks!
Pam

[HWessling]

This just happened to me yesterday. I added new contribution funds and had forgotten to assign either the bank account or income account. Once I checked back through and made sure every fund was assigned both a bank account and income account it posted correctly. If that is not it hopefully someone else has some insight!

Heather

[NeilZ]

That does sound like the answer. I'd make sure that each contribution fund is properly setup to post against Fund Accounting accounts.

[mccgsl]

Thanks for the input! Checked the accounts and they were all set up correctly. It ended up being an In Kind donation that does not post to Fund Accounting that caused the error! Thanks!

[Eden Whitehead]

Hello, everyone --

My question on this topic is: Can I set up my Contribution funds so that some of them (the most often used ones) are assigned debit and credit accounts in Fund Accounting but less-used ones are not? In other words, can I leave some CO funds such that I can manually post them to the Fund Accounting funds while others post automatically through PCPlus?

Thanks for all help!
Eden

[NeilZ]

Hello, everyone --

My question on this topic is: Can I set up my Contribution funds so that some of them (the most often used ones) are assigned debit and credit accounts in Fund Accounting but less-used ones are not? In other words, can I leave some CO funds such that I can manually post them to the Fund Accounting funds while others post automatically through PCPlus?

Thanks for all help!
Eden

Um ... no, I don't believe this is possible.

[Eden Whitehead]

Neil, Thank you for your very quick response. I was hoping for a different answer. ':|' I have posted a question in a different thread about the correspondence between CO funds and Fund Accounting income accounts, which is what prompted this question. I'm still trying to sort out the best way to handle all of this. I hope *very* soon to be in position to start inputting *real* data. Thanks again for your help.

Eden

[Zorak]

If you have a fund that is missing a CR/DB account in the setup, you will receive a prompt at posting time saying that not all information will be transferred properly to Fund Accounting. The FA transaction that is created will simply be missing the amount of the fund(s) in question.

[NeilZ]

If you have a fund that is missing a CR/DB account in the setup, you will receive a prompt at posting time saying that not all information will be transferred properly to Fund Accounting. The FA transaction that is created will simply be missing the amount of the fund(s) in question.

I had forgotten about that override ... but that can cause other problems if you forget to manually post that contributions to funds accounting.

We kept our two sides of funds completely separate, with a FInancial Secretary to handle contributions and income, and the Treasurer handling the banking, expenses and investments.

Thus we made sure we had accounts setup so that we didn't have to manually post any income. It worked quite nicely, and divided up the work well.

[Mary Anne]

I was interested in your reply stating that in your church your Treasurer handles expenses etc. but your Financial Sec. handles Contributions and income eleminating the need to hand post and thus dividing the work load. I just learned how to transfer a percentage of the General Funds contributions to other funds so that it is done automatically when I post which will save our treasurer a lot of time. But how do you handle other income that doesn't qualify as a contribution without hand posting (making an entry in the fund accounting)? For example reimbursements and purchases people make.

Mary Anne

[NeilZ]

I was interested in your reply stating that in your church your Treasurer handles expenses etc. but your Financial Sec. handles Contributions and income eleminating the need to hand post and thus dividing the work load. I just learned how to transfer a percentage of the General Funds contributions to other funds so that it is done automatically when I post which will save our treasurer a lot of time. But how do you handle other income that doesn't qualify as a contribution without hand posting (making an entry in the fund accounting)? For example reimbursements and purchases people make.

Mary Anne

That is a different issue. Reimbursements for purchases do fall under the Treasurer, after all, that is the person who has to add the transaction to the specific Fund Account for a ministry, and then issue the check.

For non-monetary contributions, gifts, etc; the Contributions Secretary writes a letter to the contributor listing the item given and the contributor can use that letter for tax purposes.