User Support Forum

after posting contributions to fund accounting, they show up as negative amounts in the interest and expense report, balance sheet etc. the contribution reports don't do this. my contribution funds are all set up to credit "general fund" 01-4101-000 and debit our "bank account" 01-1110-000. what am i doing wrong?

Hi Everyone,

I don't think that your accounting is set up correctly. The members giving to your various contribution funds should be set up to debit your bank account & credit your revene account for example.

contribution fund # 100 might be general fund offerring. If someone gave $200 then your accounting should be set up to:

Debt checking 01-1110-000 200.00
Credit Gf Offerring 01-4100-000 200.00 (Assume this is our chart of accounts revenue account #)


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We make a more thorough use of the PC+ V.9. contribution fund function. My treasurer used to be a banker in her "other life", (before retiring). If you understand banking then you know that customers accounts are liabilities to the bank, thus when you make a deposit to your account the bank "credits your account. Somehow this just confuses her every once in a while.

So I have a "member" named John Q Public assigned membership # 9111. Unidentified Contributions are assigned to his number. I have certain contribution funds beyond the normal ranges set up just for her. Inreality they are Jounal entries run through the contribut fund mechanism.

Tom

i am using 8.5 but i have set it up the way you described (Debt checking 01-1110-000 and Credit Gf 01-4100-000) and am still getting negative values. i'll let you know when i get this corrected, unless you have any other thoughts. thanks for reply.

Check your Journal report in Fund Accounting for the contribution postings you made. Verify the debit account is 01-1110-000 and the credit account is 01-4100-000 on the entries. If that is the case and you are still showing negative values on your income and expense statement then run an account activity report in Fund Accounting for the 01-4100-000 account. Look for debit postings. Somewhere along the line you are getting net debit postings to this account, which would cause the negative balances you are seeing.

Thank you. It turns out that the debit and credit entries were incorrect and after fixing, all is well.