User Support Forum

We got off to a slow start with PC. New member since March 2013. We've entered contributions since Jan. 01, 2013 and all are still unposted. Any advice on Posting? Should I post each month separately? or all at once? I will be working on setting up Accounting after I tie up loose ends with contributions.

Thanks

RC_USER wrote:We got off to a slow start with PC. New member since March 2013. We've entered contributions since Jan. 01, 2013 and all are still unposted. Any advice on Posting? Should I post each month separately? or all at once? I will be working on setting up Accounting after I tie up loose ends with contributions.

Thanks

Since you don't have Accounting setup, I would just use the POST TO CONTRIBUTIONS ONLY option of posting, and you can do it all at one time. The system will just post the data to Contributions so that you'll be able to send out a quarterly and end-of-year reports to contributors.

Then when you have Accounting setup in January, you will use the POST TO FUNDS ACCOUNTING option, and the system will create the proper transactions for Funds Accounting to show the deposits.

If you start Accounting now, and you do a Post to Funds Accounting, you're double posting deposits that would have already been accounted for.

Thank You so Much! I think we'll wait till January for accounting!

Is it possible to setup a charitable donation fund under contributions only?
Member made T-shirts up for the church and wants to get credit only for taxable donation.

Thanks

RC_USER wrote:Is it possible to setup a charitable donation fund under contributions only?
Member made T-shirts up for the church and wants to get credit only for taxable donation.

Thanks

What I would do in this manner is send them a letter, on church letterhead thanking them for the donation which was priced at $xx.xx, and include the standard IRS disclaimer:

This contributions statement satisfies the IRS requirement for a written receipt of contributions: The First Presbyterian Church of Anywhere states that the contributor has only received intangible religious benefits in exchange for their contributions, and no goods or services have been provided.

You could create a non-posting Contributions Fund for this purpose, but its up to you.

What we do here is discourage such giving, we'd rather have it budgeted as an expense, and people give a monetary contribution so we can show how much the church actually spends, and how much it actually takes in.

We've found that when you allow such 'giving of goods', that members give 'stuff' in lieu of weekly giving, and then you wind up in deficits.

Will we run into any issues by posting last years contributions now since the new year has begun? We still have to input last week of dec 2013 deposits.

Thanks

RC_USER wrote:Will we run into any issues by posting last years contributions now since the new year has begun? We still have to input last week of dec 2013 deposits.

Thanks

Not at all. As long as you use a date in December for entering the contributions, the transaction created will be dated for December. You can verify this by viewing the unposted transaction in Funds Accounting after you post.

Once in Funds Accounting, the system will use the transaction date to post to the correct month.

Just a note, its not a good thing to delay entering Contributions if you're also using the Accounting module. Delaying will throw off reports, and not reflect the current checkbook balance.

Thank You....Thanks for the tip..