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I have one member who paid to have some painting done in the church and I have a member who donated a guitar. Obviously they are going to use as a tax deduction. Do I add the amount to their contribution statement or do I do a separate donation letter? Thanks for any info!

Ada676 wrote:I have one member who paid to have some painting done in the church and I have a member who donated a guitar. Obviously they are going to use as a tax deduction. Do I add the amount to their contribution statement or do I do a separate donation letter? Thanks for any info!

You can do either.

1. As far as a line on the statement, what some do is create a separate contribution fund (you can call it Non-Monetary Donations) that does not have any Fund Account number assigned. You would then enter the amount of what the item cost. When going to post, you would post these to Contributions only. If you do post to Funds Accounting, the lack of a Fund Account number would show an error, but you can bypass that.

2. What I suggest is a separate donation letter, with a copy saved in the church files. This keeps the monetary donations separate from the donation of goods.

Thank You!