User Support Forum

We have three sets of teams who work with collections.
Tellers= Count the receipts and make bank deposits
Financial Sec'y = Posts envelope amounts to powerchurch contribution module (not sure if she posts to contributions and fund) 2c bvcxzxcv c Treasurer= Verifies deposit agrees with teller summary sheet
Does anyone have procedures to ensure that the Financial secretary is using powerchurch accurately?
How does the Financial Sec'y ensure that her postings agree with the teller deposits?
How does the Treasure ensure that the financial secretary enters transactions accurately to match the deposits?

e3umrc wrote:We have three sets of teams who work with collections.
Tellers= Count the receipts and make bank deposits
Financial Sec'y = Posts envelope amounts to powerchurch contribution module (not sure if she posts to contributions and fund)

Frankly, the Financial Secretary should be the one posting contributions as she's the person who has to verify the entries into the system.

Treasurer= Verifies deposit agrees with teller summary sheet

IMHO .. the financial secretary should be doing this, as she's the one who would have to correct Contributions to properly reflect the funds counted on Sunday, and make changes if the bank catches any discrepancy on a check entry, or cash.

Does anyone have procedures to ensure that the Financial secretary is using powerchurch accurately?

The only way to do this is to have the Sunday counters enter amounts by envelope number in a spreadsheet, then someone has to then verify the spreadsheet against what the FS enters on Monday.

How does the Financial Sec'y ensure that her postings agree with the teller deposits?

I would hope she runs the built-in Band Deposit slip report from Contributions reports.

How does the Treasurer ensure that the financial secretary enters transactions accurately to match the deposits?

The treasurer could easily determine If there is a discrepancy between what is posted to Funds Accounting, and the deposit slip from the bank when they run their reconciliation or before they post transactions in FA.

What we do to prevent any issue is this:

We have the counters (tellers in your case) enter the envelope data directly into Powerchurch, they then write the amounts (and Contribution funds if necessary) on the envelope. The Financial Secretary then just has to verify what is listed on the envelopes is what was entered in the system by running the Unposted Contributions report and matching the two. This eliminates any issue where the FS enters the data without other verification.

If you wait to post Contributions until after you receive the deposit receipt from the bank, it is easier to correct any discrepancies.

Eugene
learned the hard way.

F12Mahon wrote:If you wait to post Contributions until after you receive the deposit receipt from the bank, it is easier to correct any discrepancies.

Eugene
learned the hard way.

Also very true ...