User Support Forum

We are starting up in PC 8.5 and entering in some history information to catch the system up for accounting, we have entered in some deposits and posted them before reconciling them to the deposit receipt and have found errors in some of the detail lines of the deposit. How can I remove a ‘posted contribution’ or edit this ‘posted contribution’?

If I understand your question correctly the solution would be to enter on the original deposit or contribution date negative contributions if the amount was to high in order to reduce it or a positive contribution to increase it. Of course, you have to do this by envelope number.

Randy B wrote:If I understand your question correctly the solution would be to enter on the original deposit or contribution date negative contributions if the amount was to high in order to reduce it or a positive contribution to increase it. Of course, you have to do this by envelope number.

Thank you for the reply, I was hoping to be able to clean up the record – or remove it. The report will have the reversing entry and this could be a point of confusion to the contributor or envelope. But it sounds like if I want to restart on this project I will have to reinstall Power Church from scratch.

I think I remember reading somewhere that if you reverse a contribution (negative amount with the same exact information as original entry), it will not appear on the Contributor's statement. The system realizes that it was a mistake and will not include it on the statement. Maybe someone else can confirm this.

I'm sure that is you do a reversing entry for the same date and amount as the orignal entry, the system will display the changing transaction in the envelopes posted transactions list, but the statement the contributor gets will not show a thing.

Some specific advice for your changes. Since these are transactions that have already been deposited, you should only post to the contributions module when you post transactions, so that no funds are shown in Funds Accounting.

And I just tested it on my test system at home, and that's the way it works.

NeilZ wrote:I'm sure that is you do a reversing entry for the same date and amount as the orignal entry, the system will display the changing transaction in the envelopes posted transactions list, but the statement the contributor gets will not show a thing.

Some specific advice for your changes. Since these are transactions that have already been deposited, you should only post to the contributions module when you post transactions, so that no funds are shown in Funds Accounting.

And I just tested it on my test system at home, and that's the way it works.

I had not generated any supporter reports and I was using the detail reports for review on the input of history. Thank you all for the very helpful input, God Bless you!