Contribution & Camp Payments
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Contribution & Camp Payments
Hi again,
Our church puts on a fairly large Basketball camp each year and we have people register and pay online though EasyTithe. We also use this service to offer out member online giving. Here it the problem that I run into. All of these transactions are entered into our bank account in one batch. Once it has been deposited I entered in the contributions to match the deposit. However, I can't enter a contribution for someone who I don't have entered into our Family information section. I am wondering if it would be ok to use the "Cash in Plate" account to record these contributions and then funnel them to the correct income account with the contributions fund that I have already setup. I want to the total deposit to add up when I go to reconcile the account.
Our church puts on a fairly large Basketball camp each year and we have people register and pay online though EasyTithe. We also use this service to offer out member online giving. Here it the problem that I run into. All of these transactions are entered into our bank account in one batch. Once it has been deposited I entered in the contributions to match the deposit. However, I can't enter a contribution for someone who I don't have entered into our Family information section. I am wondering if it would be ok to use the "Cash in Plate" account to record these contributions and then funnel them to the correct income account with the contributions fund that I have already setup. I want to the total deposit to add up when I go to reconcile the account.
Re: Contribution & Camp Payments
It would be fine if you were only tracking the money coming in from the Basketball camp. However, if you have deductible contributions to the church you really need to credit the giver with the amount given. So I would NOT use any type of loose plate contributions envelope number for this. You need to enter those givers in the system.ngaham wrote:Hi again,
Our church puts on a fairly large Basketball camp each year and we have people register and pay online though EasyTithe. We also use this service to offer out member online giving. Here it the problem that I run into. All of these transactions are entered into our bank account in one batch. Once it has been deposited I entered in the contributions to match the deposit. However, I can't enter a contribution for someone who I don't have entered into our Family information section. I am wondering if it would be ok to use the "Cash in Plate" account to record these contributions and then funnel them to the correct income account with the contributions fund that I have already setup. I want to the total deposit to add up when I go to reconcile the account.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
Seriously? I'm talking about 50-75 people....Also, is the contribution deductible for Basketballs camp? I didn't think it was.NeilZ wrote:It would be fine if you were only tracking the money coming in from the Basketball camp. However, if you have deductible contributions to the church you really need to credit the giver with the amount given. So I would NOT use any type of loose plate contributions envelope number for this. You need to enter those givers in the system.ngaham wrote:Hi again,
Our church puts on a fairly large Basketball camp each year and we have people register and pay online though EasyTithe. We also use this service to offer out member online giving. Here it the problem that I run into. All of these transactions are entered into our bank account in one batch. Once it has been deposited I entered in the contributions to match the deposit. However, I can't enter a contribution for someone who I don't have entered into our Family information section. I am wondering if it would be ok to use the "Cash in Plate" account to record these contributions and then funnel them to the correct income account with the contributions fund that I have already setup. I want to the total deposit to add up when I go to reconcile the account.
Re: Contribution & Camp Payments
I guess what I'm wondering is would it be acceptable to enter all of the income from Basketball camp using the cash in plate account. When our members tithe online, I always attach it to them in contributions.
Re: Contribution & Camp Payments
If part of the income is actually a contribution toward the church, then per IRS rules you have to list how much is deductible and what is not. The easiest way to do this is to give them a receipt with that information on it. Then you can just enter it into the system using the loose plate envelope.ngaham wrote:I guess what I'm wondering is would it be acceptable to enter all of the income from Basketball camp using the cash in plate account. When our members tithe online, I always attach it to them in contributions.
If the fee covers the expenses of putting on the camp, then forget about any breakdown.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
I have a question about giving for a camp payment. If the entire check is a camp payment, can this be entered as a separate deposit entered with a journal entry to the proper accounts and not thru the contribution module?NeilZ wrote:If part of the income is actually a contribution toward the church, then per IRS rules you have to list how much is deductible and what is not. The easiest way to do this is to give them a receipt with that information on it. Then you can just enter it into the system using the loose plate envelope.ngaham wrote:I guess what I'm wondering is would it be acceptable to enter all of the income from Basketball camp using the cash in plate account. When our members tithe online, I always attach it to them in contributions.
If the fee covers the expenses of putting on the camp, then forget about any breakdown.
Re: Contribution & Camp Payments
You can do this, or via the Accounts Receivable module if you need to track 'sales'. What this does is also give you a way to follow up the following year with previous attendees with a email or postcard invitation.LQ Helper wrote:I have a question about giving for a camp payment. If the entire check is a camp payment, can this be entered as a separate deposit entered with a journal entry to the proper accounts and not thru the contribution module?NeilZ wrote:If part of the income is actually a contribution toward the church, then per IRS rules you have to list how much is deductible and what is not. The easiest way to do this is to give them a receipt with that information on it. Then you can just enter it into the system using the loose plate envelope.ngaham wrote:I guess what I'm wondering is would it be acceptable to enter all of the income from Basketball camp using the cash in plate account. When our members tithe online, I always attach it to them in contributions.
If the fee covers the expenses of putting on the camp, then forget about any breakdown.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
Thank you so much for that. I hadn't even thought of that and it woud be so much easier to track for next year.
Re: Contribution & Camp Payments
I tried this out with the A/R module as suggested and it all seemed to work fine. I entered 3 invoices for 3 customers at 275.00 each. That all worked fine and was posted to the Fund Accounting fine. I then went back to A/R and posted 3 payments to those 3 customers for 50.00 each. After that I ran payment statements for each of these customers and all appeared fine at that point.
When I looked at the Fund Accounting Unposted Transactions report it listed one invoice # for one customer with a total payment of 150.00. What would cause this and can it be corrected? I know the customers records are correct. It's just that the AR journal is correct in the amount but it is not as far as the invoice #'s and customers.
When I looked at the Fund Accounting Unposted Transactions report it listed one invoice # for one customer with a total payment of 150.00. What would cause this and can it be corrected? I know the customers records are correct. It's just that the AR journal is correct in the amount but it is not as far as the invoice #'s and customers.
Re: Contribution & Camp Payments
OK.. you ran the AR Payment Statement report on all three people and they all showed the payments. There may be an issue and I would call Powerchurch support. It does not work that way here, I'm running v11.55 with the latest MR of 04/24/2017 .LQ Helper wrote:I tried this out with the A/R module as suggested and it all seemed to work fine. I entered 3 invoices for 3 customers at 275.00 each. That all worked fine and was posted to the Fund Accounting fine. I then went back to A/R and posted 3 payments to those 3 customers for 50.00 each. After that I ran payment statements for each of these customers and all appeared fine at that point.
When I looked at the Fund Accounting Unposted Transactions report it listed one invoice # for one customer with a total payment of 150.00. What would cause this and can it be corrected? I know the customers records are correct. It's just that the AR journal is correct in the amount but it is not as far as the invoice #'s and customers.
You said you entered the 'invoices' and then Posted, and that worked. You shouldn't have any anything post, as AR won't post anything to AP unless there was a payment made.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
You are right. This was to be a prepaid camp invoice which I set up through A/P first. I then entered invoices in A/R for the three and posted the payments and all the rest is as I stated. I will download the demo version 11.55 if it is available and see what that does before I call.
Thank you so much.
Thank you so much.
Re: Contribution & Camp Payments
OK .. that explains that. And I misspoke in my reply. I should have said "AR won't post anything to Funds Accounting", not " .. post anything to AP". AR does not post to AP at all .LQ Helper wrote:You are right. This was to be a prepaid camp invoice which I set up through A/P first. I then entered invoices in A/R for the three and posted the payments and all the rest is as I stated. I will download the demo version 11.55 if it is available and see what that does before I call.
Thank you so much.
Are you on the latest MR ??
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
Yes, the demo is 11.55 and we are using the online version so our version is 11.55 also. I just checked.
Re: Contribution & Camp Payments
OK .. if you're using the online version, you have free phone support, I'd use it.LQ Helper wrote:Yes, the demo is 11.55 and we are using the online version so our version is 11.55 also. I just checked.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: Contribution & Camp Payments
I did use the free support and was told the A/R module is not one of their full feature modules but it does work. It is going to get an update but in the mean time I should just delete the line description in the funding accounting A/R Journal before I post it. I already had an idea that was what I could do but should I really have to? Anyway, that's the answer.
Does yours do that after you post payments?
Thanks for all your help and now you know too.
Does yours do that after you post payments?
Thanks for all your help and now you know too.