Correcting a Posted Contribution

Contributions, Faith Promises

Correcting a Posted Contribution

Postby ldj3224@gmail.com » Wed Jan 31, 2018 5:17 pm

When running contributions for 2017 individual taxes, I discovered a check was credited to the wrong person several months back. How do I edit the contribution to reflect the correct individual? It was not noticed at the time of entry because all figures balanced.
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Re: Correcting a Posted Contribution

Postby NeilZ » Wed Jan 31, 2018 5:29 pm

ldj3224@gmail.com wrote:When running contributions for 2017 individual taxes, I discovered a check was credited to the wrong person several months back. How do I edit the contribution to reflect the correct individual? It was not noticed at the time of entry because all figures balanced.


Since there will not be any change to the income this is really easy. Here are instructions I gave back in 2016 to someone with the same type of issue, I did a search on 'correcting contributions'.

These instructions are for v11.x:

1. Under View Posted Contributions, find the improperly credited contributor. Find the 'donation' in question, write down the date, amount, check number (if any) and fund listed, then highlight the donation line, then click the Reverse button. This will enter the reversal in the Unposted Contributions queue.

2. Open the Enter Contributions function, enter the date you noted in step 1, select the Contribution Type (check, cash, etc) then click OK. Enter the correct envelope number, check number (if any), fund number, and amount. Click the Save button, then click Done.

3. Then select the Post Contribution function, and post these two items, you need to make sure that you select the posting option of [i]Post to Contributions Module only[/]. You can post to Funds Accounting without a problem, as the system will recognize that there's no change to income, but there's no need, you're correcting an entry, not changing income.

This will reverse the incorrect entry, and add the proper one to the Contributions system, and the Contributions Statement will reflect the changes.

If you're using v10.x, the steps are almost the same except Step 1:

You don't have a Reverse button, so you'll have to do that manually. After you write down all the information as listed in step 1, move to step 2, and proceed with entering the correct data. Then click Save. Now, enter the Incorrect data (the envelope number, check number, fund), but when entering the amount enter it as a negative number.

For example: If the amount was $25.00, you would enter -25.00. Once done entering this reversal entry, click Save then Done and proceed on to step 3.

Hope this helps.

Neil Zampella

Using PC+ since 1999.
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Re: Correcting a Posted Contribution

Postby ldj3224@gmail.com » Fri Feb 09, 2018 10:53 am

Instructions worked perfectly for correcting a contribution posted to the incorrect envelope number in a prior year. Can I use the same procedure when correcting a posting to an incorrect envelope number in the current year?
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Re: Correcting a Posted Contribution

Postby NeilZ » Fri Feb 09, 2018 6:42 pm

ldj3224@gmail.com wrote:Instructions worked perfectly for correcting a contribution posted to the incorrect envelope number in a prior year. Can I use the same procedure when correcting a posting to an incorrect envelope number in the current year?


Yep .. exactly the same process, as long as it doesn't change the amount of the original deposit, nor the contribution fund where the funds were contributed to, its exactly the same.

However, if it does do something along those lines (change amount deposited, or funds going to a different contribution fund), then you would post both the reversal and correction to Funds Accounting to make that adjustment.

Neil Zampella

Using PC+ since 1999.
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Re: Correcting a Posted Contribution

Postby whfpc » Mon Nov 05, 2018 4:15 pm

Is the process the same for v12?

Robin
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Re: Correcting a Posted Contribution

Postby NeilZ » Mon Nov 05, 2018 11:52 pm

whfpc wrote:Is the process the same for v12?

Robin


It should be, use the directions I have listed above for v11.x.

Neil Zampella

Using PC+ since 1999.
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Re: Correcting a Posted Contribution

Postby whfpc » Tue Nov 06, 2018 8:09 am

Got it !!! Thanks
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