User Support Forum

Hi,

The person who entered contributions also posted them, but accidentally selected "create one transaction for all dates". The contributions have not been posted to Fund Accounting yet. not sure what is the best way to solve this problem.

neac wrote: ↑

Tue Jul 14, 2020 2:52 pm

Hi,

The person who entered contributions also posted them, but accidentally selected "create one transaction for all dates". The contributions have not been posted to Fund Accounting yet. not sure what is the best way to solve this problem.

You may not have to do anything if there was only one deposit at the bank. However, if there were multiple deposits you may have to replace the Contributions transaction with two or more.

Additional information would be helpful.

That said, if you're worried that the dates in the Contributions module would all be set to the same date, that is not what happens. The selection only pertains to the transaction created for Funds Accounting.

The transactions in question are debit transactions which occured on different dates, I think this will make reconciliation difficult. It also doesn't help that some of these transactions are from the middle of June.

neac wrote: ↑

Tue Jul 14, 2020 8:12 pm

The transactions in question are debit transactions which occured on different dates, I think this will make reconciliation difficult. It also doesn't help that some of these transactions are from the middle of June.

First off ... it doesn't matter that some are in the middle of June, as you shouldn't be closing months until you have to. In fact, with version 12.x, there's no need to close months at all unless you feel like it.

Figuring out what the deposits are and created separate Fund Accounting transactions is easy. Just run the Contributions Fund Report by Date report which will list all the Contributions entered in each fund by the date of Contribution entry. Then create the transaction debiting the checking (or other asset) account normally used, and crediting the income (or other) account normally used for that Contribution Fund. Just create one transaction of each date of contribution. When done with all post to Funds Accounting as normal and the system will post to the right month.

Then reverse the incorrect deposit transaction in Funds Accounting, and just acknowledge the Warning message that it came from Contributions.

If you need to know which accounts to use to debit & credit with each fund, run the Fund Descriptions report from Contributions.