User Support Forum

fstuart wrote:How does one enter loose change/cash contributions? The only way I can figure it out is to get out of the "Contributions" section, and enter the cash in Fund Accounting. The problem is the cash that is collected at the offering, yet has no envelope.

PENNIES FROM HEAVEN

Sometimes I'm asked what to do about money that's found on the floor or at the bottom of the collection plate when you have no idea who it's from. Certainly, you can't just stick it in your pocket (yes, I'm talking to you now). You've got to enter it into Contributions. But, what envelope number do you give credit to?

What many churches do is set up a non-existent person (in a non-existent family) with an easy to remember envelope number and they give that person credit for the contribution.

You can call the person anything you want, but some of my favorites include Johnny or Lucy Cash. (Get it? Lucy Cash. Loose Cash. That still makes me laugh.)

As a side note here, you might choose to give them an envelope number outside of the range of numbers you've given your members so that you can exclude them from reports or when you print statements. (Of course, you might want them on reports. I don't know. It's up to you.) Either way, you might give them the church's address in case you accidentally send out a statement or print a label for them. You might also want to exclude them from mailouts and Membership reports, but again, that's up to you.