User Support Forum

I was wondering what reports were most commonly used after contributions were entered?
We use PC v9, but do not have a check reader...2 members from our finance committee count the contributions on Sunday, enter it on a worksheet, make copies of the checks, run a tape and drop it in the night deposit. Then I enter the information off the worksheet and copies into PC at the beginning of the week and print off an "Unposted Contributions" report in the Contributions Module and a "Fund Accounting Posting Report". If new contributions come in throughout the week, I wait until my last workday and then go through the same process. I had tried printing out the "Bank Deposit Slip" but realized that I would still need to include a regular deposit slip - no account information and it didn't break out the coins. Is it possible to include this on this report and I just haven't figured out where to put it? Are there other reports that seem to work better?

Thank you,

Here's how we do it:

1. We let the counters enter the data right into PC+, eliminates haviing someone else do this during the week.
2. 2 counters work as a team. One separates the loose cash and checks from the envelopes. Loose cash is then collected into denominations, loose checks are given to one person to enter into PC+. We have a check reader which speeds up this process.
3. The other person is busy counting the loose cash, and doing an initial count.
4. Once the loose checks, and odd contributions (mission trip, book reimbursements, etc) have been entered into PC+ by the data entry person; they then recount the loose cash to verify the intiial count. This cash is then set aside.
5. Envelopes are then opened by one person, and the other enters the data into PC+. The envelope reader checks the envelope and check for any specific fund assignments, such as $10 to building & $10 to Operations. Any envelopes with cash are set aside until all the checks are entered. Then the cash is entered.
6. The loose plate cash is entered under our "Loose Cash" envelope of 99.
7. The Bank Deposit Slip report is then run, and all the cash recounted to verify the cash entry into Powerchurch.
8. Then the actual checks are veriified against the Bank Deposit slip to insure the correct amounts were entered.
9. A regular bank deposit slip is filled out and placed in the envelope with the cash for deposit, that envelope is sealed, stamped with our name and account number, and marked 1 of 2. The Bank Deposit report is wrapped around the checks, and submitted in another envelope, stamped and marked 2 of 2. This is then dropped into the night deposit at our bank.
10. The copy of the actual bank deposit slip, is attached to a Funds Report showing all the amounts deposited in the various funds that Sunday. This is placed in our Treasurer's local mailbox.

Anything that comes in during the week is placed in a drop box, none of our staff does any handling of checks or cash. This is all handled by our counters on Sunday.

Our treasurer has nothing to do with Contributions, which are handled by the Financial Secretary who, in turn, has nothing to do with writing checks or handling accounts.

Not sure if this will help you or not, but it may give you some ideas to save you some time during the week.