User Support Forum

While I was away, a church member came in and asked about her contribution statement. It was missing some contribs. After a little searching my secretary found two checks in a pile that came in the mail but had not been deposited or recorded. So in an effort to correct the statement she entered the checks posting to closed months. We have been away and are trying to balance the checkbook. The checks were to two different funds.

The contributions appear on the "Reconcile Bank Account" window, but do not seem to affect the balance of the account, so long as they remain unchecked. I need to correct this but I am not sure how to proceed. I am out of balance, but I don't think it is this problem which is causing it, but I am not sure. I have some very odd numbers showing up. Any suggestions would be welcome.

brucet7 wrote:While I was away, a church member came in and asked about her contribution statement. It was missing some contribs. After a little searching my secretary found two checks in a pile that came in the mail but had not been deposited or recorded. So in an effort to correct the statement she entered the checks posting to closed months. We have been away and are trying to balance the checkbook. The checks were to two different funds.

The contributions appear on the "Reconcile Bank Account" window, but do not seem to affect the balance of the account, so long as they remain unchecked. I need to correct this but I am not sure how to proceed. I am out of balance, but I don't think it is this problem which is causing it, but I am not sure. I have some very odd numbers showing up. Any suggestions would be welcome.

This is more of an accounting issue, since the contributions were posted over to Funds Accounting. What should have happened after the posting to Funds Accounting was that whoever does the posting in accounting should have modified the posting month there.

This is one of the reasons (IMHO) its a good idea to have two separate people do Contribtuions and Funds Accounting, one only handles income, the other mostly expenses.