User Support Forum

21st June 08


I need advice with regards to data input on thites & offerings.

I have just taken over the bookkeeping and have noticed that the thites & offerings data input entered under contributions " the loose funds " have not been entered at all from January to December 2007.

Only the funds for " General Operating, General Missions, Missions Shares and Benevolent (Misc Others) have been entered.

When I print the Income & Expense Statement all the above funds balances. However, the loose funds which appear in the Income & Expense Statement is not shown in the FUND SUMMARY from the Contributions report because the entries were not processed.

I am preparing the T3010 report to be filed with Canada Revenue Agency by 30th June 2008 and would like to know if it is essential to create a new account in the Contributions for " LOOSE FUNDS " and start entering the amounts from January to December 2007 so it balances my Income & Expense Statement.

Any advice/suggestions would be greatly appreciated.

Thanks and regards

Osvaldo De Souza

oztheguitarman wrote:21st June 08


I need advice with regards to data input on thites & offerings.

I have just taken over the bookkeeping and have noticed that the thites & offerings data input entered under contributions " the loose funds " have not been entered at all from January to December 2007.

Only the funds for " General Operating, General Missions, Missions Shares and Benevolent (Misc Others) have been entered.

When I print the Income & Expense Statement all the above funds balances. However, the loose funds which appear in the Income & Expense Statement is not shown in the FUND SUMMARY from the Contributions report because the entries were not processed.

I am preparing the T3010 report to be filed with Canada Revenue Agency by 30th June 2008 and would like to know if it is essential to create a new account in the Contributions for " LOOSE FUNDS " and start entering the amounts from January to December 2007 so it balances my Income & Expense Statement.

Any advice/suggestions would be greatly appreciated.

Thanks and regards

Osvaldo De Souza

Powerchurch recommends that 'Loose Plate" offerings be given an envelope number and thus tracked in Contributions using that number.

Here is that recommendation from one of their "Tales from Tech 2" writings:
http://www.powerchurch.com/tech2/tech2_ ... issue_id=9

If Canada Revenue needs to see a weekly or monthly list of such contributions, then I would say enter them in as weekly offerings. If all they need to see is a year end total, then enter the total for the year as one entry. Also, my church treats these offerings as contributions to the General Fund.

In either case, you should not post this contribution entry to accounting, so first post all current contributions to accounting so that all transactions to accounting are cleared.

Then do the contributions entry for loose cash, but then only post this to CONTRIBUTIONS. When you get the contributions posting screen, you'll be given a chance to select this option from the pull-down menu that appears on the posting screen.

Hope this helps.

Hi Oz

At our Church we have done somewhat as suggested previously.

1. Fund Accounting | Maintain Chart of Accounts |Add | Income | Loose Offering (or whatever you want to call it).
2. Contributions | Maintain List of Contribution Funds | Add | Choose an appropriate number and call it something like "Loose Offering". Debit whatever account you use for your bank account. Credit the new Income account that you created in #1 above.
3. Create one new envelope number for your loose-as-a-goose contributors. Use a number well outside of the normal range - there is an example of this somewhere in this forum which I saw some time ago.
Greetings from the Sunny Shuswap!

Al