Unposted contribution report

[computergirl]

Is there a way to print individual contributor unposted contribution data (date, amount of contributions, total)?
Will it list one contributor per page?

[NeilZ]

Is there a way to print individual contributor unposted contribution data (date, amount of contributions, total)?
Will it list one contributor per page?

The standard Unposted Contributions report will pull and print all the date, but not one contributor per page.

I believe you'd have to create a custom report to do this.

Question, why would you need a separate sheet per person ??

[computergirl]

Let me explain the situation.

Our church has been transitioning to PowerChurch over the last few months. We had decided to track the contributions in PowerChurch and not post them due to the fact that the accounting portion of the software was being worked on and 2008 being used as a "practice" year to get everything set up, to start posting contributions to accounting in 2009 once everything was caught up.

We would like to print out contribution reports of the members to distribute to them for their taxes, but it doesn't appear that we can do this with "unposted" contributions. (The entire year 2008 contributions is entered and correct, but unposted).

Does that make sense?

[NeilZ]

Let me explain the situation.

Our church has been transitioning to PowerChurch over the last few months. We had decided to track the contributions in PowerChurch and not post them due to the fact that the accounting portion of the software was being worked on and 2008 being used as a "practice" year to get everything set up, to start posting contributions to accounting in 2009 once everything was caught up.

We would like to print out contribution reports of the members to distribute to them for their taxes, but it doesn't appear that we can do this with "unposted" contributions. (The entire year 2008 contributions is entered and correct, but unposted).

Does that make sense?

Aha ... the good news is that you can post the contributions, but not have those transactions created in Funds Accounting.

All you have to do is access the Post Contributions module, and on the dialog screen that pops up, select the drop down and change from posting to Funds Accounting, to just post to contributions only.

You have other options also, but for what you want, you should just post to Contributions Only, and if you want create a report for the Treasurer to use to verify the deposits.

Hope this helps.

[computergirl]

OK, I have posted to the contribution module now how do I post to the proper fund accounts?

[NeilZ]

OK, I have posted to the contribution module now how do I post to the proper fund accounts?

First off ... I hope you're talking about the 2008 contributions that you first talked about. Those should have only been posted to Contributions, not to Funds Accounting, as manual entries would have been made for these.

Now, for 2009, each Contribution Fund should be setup to post to the proper Funds Accounting fund when the Contribution Fund was first setup.

If not, you can go into Maintain Contribution Funds to verify that the proper accounts are selected for each Contribution Fund.

Now, when you're ready to Post Transactions, all you need to do is select the default which is (I believe) Update Funds Accounting. Then click on continue, and the system will then create the proper transactions for Funds Accounting.

On the Funds Accounting side, your treasurer (or whoever does the books), then needs to Post Transactions. Once this is done, Funds Accounting is then updated.

Hope this helps.

[computergirl]

Is there a way to do manual deposits into fund accounts without having to come from a contributor. In Jan of 2009 we accidently posted funds into contribution module only not fund account like we should have. How can we correct our error to get correct balances on our fund accounts?

[NeilZ]

Is there a way to do manual deposits into fund accounts without having to come from a contributor. In Jan of 2009 we accidently posted funds into contribution module only not fund account like we should have. How can we correct our error to get correct balances on our fund accounts?

Of course. You must be in Funds Accounting, then you would use the Enter Transactions function using your bank account as your debit account, and the contributions account as your credit account.

For example at our church it would be:

Debit account: 01-1100-00 - Checking account
Credit account: 01-4210-00 - Pledges/Unpledged Giving