User Support Forum

Each year I restart my acct. year. This year, I restarted (with all my notes from previous years) and still cannot find my contributions listed in any reports in the Fund Acct. Reports. I realize that the two are seperate funds, yet in the reports menu, you can "see" where you have contributions listed as "income". I'm baffled. I made sure all my accts. were listed correctly, but obviously, I've overlooked something.
Can anyone help?
Thanks
CKH
As I look further into the older posts, I notice that some refer to debiting the bank account and crediting the income acct. Is this right? And if so, how can I change that...in what module?

CKHankins wrote:Each year I restart my acct. year. This year, I restarted (with all my notes from previous years) and still cannot find my contributions listed in any reports in the Fund Acct. Reports. I realize that the two are seperate funds, yet in the reports menu, you can "see" where you have contributions listed as "income". I'm baffled. I made sure all my accts. were listed correctly, but obviously, I've overlooked something.
Can anyone help?
Thanks
CKH
As I look further into the older posts, I notice that some refer to debiting the bank account and crediting the income acct. Is this right? And if so, how can I change that...in what module?

Contributions Module, under Maintain Contribution Funds. Select the Contribution Fund in question and make sure that the Fund Accounting accounts shown there are the ones you would use, that is the bank account and the proper income account.

When you post Contributions to Funds Accounting, what the program does is create transactions for Funds Accounting, which then can be reviewed in Funds Accounting prior to posting the transaction. I do presuppose that someone has been posting Contributions to Funds Accounting, and not just to Contributions only.

Now a question, by 'restart' your accounting year, do you do a complete restart of accounting, or something else.

Neil,
I restart accounting by clicking the button labeled such. Then I have to re-enter my bank balances, re-enter account numbers for all venders, etc. Although I've done this before, I couldn't find the association between Contributions and Fund Acct. I realize that they are seperate, yet I also know that they do "mesh" when you pull up reports such and income/expense and others.
I am going to try the suggestion you gave and I'll post the results.
Thanks for you help.
By the way, when I tried to Post to Fund Acct. the message noted that there were no records to post. That is why I felt that somewhere I haven't connected the Contrib. andFund Acct.

CKHankins wrote:Neil,
I restart accounting by clicking the button labeled such. Then I have to re-enter my bank balances, re-enter account numbers for all venders, etc. Although I've done this before, I couldn't find the association between Contributions and Fund Acct. I realize that they are seperate, yet I also know that they do "mesh" when you pull up reports such and income/expense and others.
I am going to try the suggestion you gave and I'll post the results.
Thanks for you help.
By the way, when I tried to Post to Fund Acct. the message noted that there were no records to post. That is why I felt that somewhere I haven't connected the Contrib. andFund Acct.

If you do the Contributions posting, and you didn't find transactions to post under Funds Accounting, then I suspect the account setup in Contributions is incorrect.


BTW ... you really don't have to restart accounting every year. However, that discussion should be under the Accounting forum.

Neil,
I'm at the church now. Here is what I've found.
1) Under Maintain list of Contrib. Funds,
a) Contrib. fund # 1
b) Fund name - General Fund
Debit (bank) 01-1110-000 (Mtn. Valley Bank)
Credit (income) 01-4030-000 (General Fund)

Note: This all looks correct

2) Fund Acct. to post...says "No transactions to post"

3) Journal Report says "no records selected" when I try to run report

4) I posted the contributions AFTER I restarted acct. for 2009. My finance person actually input the data, but I asked him to wait for me to post, which I did afterwards. That may be my problem.

5) Upon accessing the Contributions Audit, the message states that contributions ONLY posted to the contribution module.

These are the things I've checked so far.
And by the way, I will definitely try to find a different way to do this next year, I imagine I'll simply just not restart acct.

Thanks for any help you can offer. I know this can get frustrating, but I do appreciate any offer to help you have.
Blessings

CKHankins wrote:Neil,
I

5) Upon accessing the Contributions Audit, the message states that contributions ONLY posted to the contribution module.

Here's the problem. When the contributions were posted, the Posting Option drop down was selected for post only to contributions.

Next time, change that to read Update Fund Accounting

This change will create the transactions that go over to Funds Accounting.

Neil,
Thanks so much for your input. I noticed in the PChurch book, you can correct a posted transaction by actually subtracting out a transaction (by placing a minus sign in front of the actual amounts), then you can create a new transaction with the correct amount.
Would I be able to do this with each of my transactions? I only have 4 weeks of transactions and very few for each week, since we are a very small church.
Would that be just as effective? Or would I be borrowing trouble?
Thanks again!

CKHankins wrote:Neil,
Thanks so much for your input. I noticed in the PChurch book, you can correct a posted transaction by actually subtracting out a transaction (by placing a minus sign in front of the actual amounts), then you can create a new transaction with the correct amount.
Would I be able to do this with each of my transactions? I only have 4 weeks of transactions and very few for each week, since we are a very small church.
Would that be just as effective? Or would I be borrowing trouble?
Thanks again!

That's borrowing trouble, the contributions module already has the data for the contributor setup, so there's no need to change that.

I would just make the manual transactions under Funds Accounting for the deposits and the income accounts for those 4 weeks, and just post using Update Fund Accounting from now on.

Neil,
You are great! Thank you so much for your diligence in help.
I pray that you are blessed with much patience as you work to help others using PChurch.
Blessings,
Kalene