Deleted Contributions

[Justine Loker]

Is there a way to transfer the amounts from #99999 to the original envelope number that they came from before they were deleted. I was wondering if I could enter a negative contribution amount under envelope 99999 and enter a positive amount on the original envelope number? Can I start at January of this year and do each contribution separate if I have already closed out each month? Will this effect any of my reports?

[JohnDMeyers]

to the original envelope number that they came from before they were deleted

It sounds like there is more to this story than meets the eye. Apparently something was deleted.

In answering the simple question about transferring amounts from 99999 to another envelope number, that you can do.

You can enter a negative contribution on the same date, and type (check or cash), and fund number with the envelope number 99999, and then enter the contribution with the positive amount with the same date, fund, type, and new envelope number.

It will appear on the Contribution reports and the Individual's envelope report with the date you assign to it.

It will post in Fund Accounting to the date of your current month. So, if you enter a January 21 contribution, the individual will see it as Jan 21 on their statement, and it will appear in your Fund Accounting reports with a date of Jan 21, but posted in the current month. (It won't show up on a Fund Accounting report from January to January, but it will show up as Jan 21 on a report run from January to July).

[Justine Loker]

There is more to the story. We had someone delete one of our deceased members and accidently deleted his wife also. I think they may have been in the Integrated Data Entry instead of the Personal Profiles. I'm not sure what happened. We are networked to a server so I restored a backup of powerchurch on another computer that wasn't networked to obtain the wife's information to add back to PowerChurch. I didn't want to enter the contributions for the prior months if it was going to mess up any of my reports? I guess as long as there is a debit and credit for each date it should equal out anyway. Thanks for your help.

[Zorak]

You can enter a negative contribution on the same date, and type (check or cash), and fund number with the envelope number 99999

You actually can't enter Contributions into the 99999 envelope.

[JohnDMeyers]

Yeah, I see that Zorak. I wasn't aware. It appears you can't manually enter either positive or negative contributions to 99999.

I can't think of another work around.

[NeilZ]

Yeah, I see that Zorak. I wasn't aware. It appears you can't manually enter either positive or negative contributions to 99999.

I can't think of another work around.

Unfortunately, there isn't.

The only way to work around this would be to do this:

1. From the stand-alone machine, print a contribution report as of the date the original record was deleted.
2. On the full networked version, add all the widow's information, and proceed to enter contributions in the full version for the rest of the year.
3. In January, mail the contribution report from the stand-alone as well as the networked version to the widow. This should cover the entire year. I would enclose a note letting the widow know about the mix-up but that the two sheets reflect all contributions for the entire year.