making corrections to contributions statements

[lmschuelke]

Can you make changes to contributions in months that have been closed?
For instance if the wrong person were credited with a contribution in a now closed month. Or if the wrong contribution account was used.

[NeilZ]

Can you make changes to contributions in months that have been closed?
For instance if the wrong person were credited with a contribution in a now closed month. Or if the wrong contribution account was used.

Yes ... the instructions on how to do this are listed in the manual. And here's some advice from Tech 2, Issue 23.2, Jul 9, 2003

4) IT IS NOT POSSIBLE TO CORRECT A CONTRIBUTION ONCE IT HAS BEEN POSTED JUST AS IT IS NOT POSSIBLE TO GET MILK FROM A COW. TRUE OR FALSE?
False. Correcting a posted contribution is easy. In fact, it's easier than getting milk from a cow (or a chicken).

Basically, if a contribution is posted and you find something wrong with it, you simply enter and post another contribution, just like the original, only with the amount as a negative. Use the same envelope number, fund number, date and amount as the original (only negative instead of positive). Then, when you post the correcting entry, you will be negating the original contribution. After that, you can then re-enter the contribution correctly, if you need to.

5) IF YOU DATE A TRANSACTION 04/15/2003, IT CAN ONLY BE POSTED TO ACCOUNTING MONTH 04. TRUE OR FALSE?
False. When you post in Fund Accounting, the program looks at the fiscal month on the transaction, not the posting date. In other words, when you post transactions and then choose current for the month, all the entries with a fiscal month matching your current month will post, whether it has a posting date of today, tomorrow, the day Columbus landed in the New World or the day Captain Kirk destroys the Doomsday Machine.

The reason this is the case is that Fund Accounting can be maintained on a calendar or a fiscal year, so the program can't look at the date and prevent you from posting it to whatever Accounting Month you want.

I believe this functionality is the same in Version 9. Hope this helps.

[Zaphod]

When you close a month, you're closing your Accounting month in Fund Accounting. You can change Contributions for 1987 if you want - it doesn't care about Accounting month over there. However, if you need to transfer the correcting entry to Fund Accounting, you'll only be able to post that to an open month. In v8.5 and previous, that means the current month or one month prior. In v9, that means any month that has not been closed.