User Support Forum

I am very new at Powerchurch and need to know for the New Year how do I go about entering non-deductible contributions? Please be specific!

There are two ways you could choose. The first is to credit the non-deductible amount to your loose change or plate offering envelope. By doing this you lose the identity of who paid the amount. The second way is one that Neil Z taught me which was to establish a range of non deductible contribution funds and then at year end remember to run only the deductible range for your year end contribution statements. In this method you retain the identity of who paid for what but you may double up your work in entering contributions.

jfoster182 wrote:I am very new at Powerchurch and need to know for the New Year how do I go about entering non-deductible contributions? Please be specific!

Our deductible contribution funds run from 001 to 495. Anything over 500 is a non-deductible fund supporting things like groups trips, youth activities and the like.

Now in some cases, we have both deductible and non-deductible (contribution) funds for the same activity. Here's why: If a person wants to provide the monies for another's child to attend a function...that is deductible. If s/he provides funding for their own children's participation in a function, that is not deductible.

Hope this helps,
Jeff

Now in some cases, we have both deductible and non-deductible (contribution) funds for the same activity. Here's why: If a person wants to provide the monies for another's child to attend a function...that is deductible. If s/he provides funding for their own children's participation in a function, that is not deductible.

In the above case, can you give two different numbers to the same contribution fund - one for deductible and one for non?

Deb

deb wrote:Now in some cases, we have both deductible and non-deductible (contribution) funds for the same activity. Here's why: If a person wants to provide the monies for another's child to attend a function...that is deductible. If s/he provides funding for their own children's participation in a function, that is not deductible.

In the above case, can you give two different numbers to the same contribution fund - one for deductible and one for non?

Deb

As far as I know, no.

You can however, have both (deductible and non-deductible) contribution funds point to a specific fund's income line in the chart of accounts. That might help you with showing a sum total of what came in versus what was spent..

Make sense?

Jeff

I'm new at PowerChurch, so please bear with me...
Here is an example of what I was wondering would work:

There is an annual fund raising dinner.
You sell tickets for $6 each. (Non deductible)
Someone gives an outright offering to help purchase the necessary items to prepare the dinner of $500. (deductible offering)

When people turn in their money from tickets sold and you are making the deposit with your Sunday offering, could it be done like this so that when you run the contribution funds, they would be separated as in Jeff's example?

Contribution fund # - 270 (fund raising dinner - deductible)
# - 550 (fund raising dinner - non-deductible)

Each would have the same fund # for the chart of accounts, so the money is all going into the same specific fund as income.

Why or why not wouldn't this work?

Thanks, Deb

Deb,

You're doing fine acclimating to PC+!

One thing that you might be doing is confusing the contribution fund items with the chart of accounts. They are two different entities, but are tied together.

For each entry in the contribution fund area, you should associate it to an income line in the chart of accounts (the 4000 section).

What I was trying to explain was that you could have two entries in the contribution funds (a deductible and a non-deductible entry) that are tied to one income line in the chart of accounts.

So in your example, your funds #270 and #550 could both be tied to an income line (say, #4350). If your expense line is #5730, then when you run and income and expense report, you can easily see what came in (in total) versus what the cost was.

Make sense?

Jeff

Dear Deb,

Perhaps I am not following the conversation very well, but when I have income that is non-deductible I use Accounts Receivable to track the funds.

If, as you say, someone donates $500 to help cover expenses that is deductible and I use the contribution side of things to track it. But when you sell tickets for the event I create an invoice to give to each person that has paid his/her $6 entry fee.

This keeps things nice and tidy. Let me know if this answered your problem.

Scott

We also use A/R, with invoices and payments. As an example, suppose pre-teen camp fees are $150 per child, and suppose a particular family has two children going to camp. Here's the breakdown:

- Open an invoice (Maintain Open Invoices) for $300, using the Item #
for the camp, which includes the default credit income account
(initially debited at $300).

- As payments are received from the parents, apply payments (Maintain
Open Payments) to the invoice. A/R transactions will have the debited
asset account (checking or savings) and the credited income account
from the invoice.

Hope this helps.